Job Requirements
Washington, DC
Secret Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
Grants Management Specialist- Jr (INL)
Location District of Columbia, Washington
Department RECRUITING
Employment Duration Full Time
The Celestar Corporation has been issued an IMMEDIATE Task Order to provide support to the Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL). As a result, we're looking for a Grants Management Specialist-Junior to be based in Washington, DC. If interested and qualified, we welcome you to apply for this challenging opportunity.
SECURITY CLEARANCE: A Secret security clearance is required for the position; however, the Contractor can begin work with an interim Secret clearance
PERIOD OF PERFORMANCE: One (1) Year from the Date of Assignment, with the option to extend for six (6) months, subject to performance, and need.
BACKGROUND
The U.S. Department of State is the lead institution for the conduct of American diplomacy, and the Secretary of State is the President's principal foreign policy advisor. The Department of State's mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.
INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.
INL's Office of Security Assistance and Operations (SAO), Implementing Mechanisms Division(IM) has the responsibility for the implementing mechanisms required to advance the Bureau's foreign assistance objectives.
LEVEL OF EFFORT
Hours for this full-time position will be the Department of State's core hours: Monday through Friday, 40 hours per week, 8 hours per day.
LOCATION
The physical work location is the INL/EX Suite in State Annex (SA-01), Columbia Plaza, 2401 E St. NW, Washington, D.C.
TELEWORK
If applicable, telework is authorized only with prior INL Office Director, Contracting Officer, and Contracting Officer's Representative approval, in accordance with Department of State and INL policies.
TRAVEL
Travel is authorized in accordance with the award.
TRAINING
Mandatory training for DOS-specific equipment, systems, and processes (Reference 13 FAM 300, Agency Mandated Training) must be completed promptly and in accordance with Department policy. Travel-related training may be required, if applicable.
DUTIES AND RESPONSIBILITIES
• The Specialist is responsible for entering appropriate grants information into the Department's assistance planning and financial systems and for maintaining and reconciling databases containing grant award information, status, and ownership.
• Reviews and records incoming federal assistance (FA) requisitions for grant funding for accuracy before handing the grant requisitions over to the Grants Specialist/Officer(s).
• Assists with the preparation and audit of awarded files for the approval of the Grant Specialist/Officer(s) and the distribution of grant documents to grantees, overseas missions, and other applicable stakeholders.
• Serves as the main point of contact for all requests from domestic program offices and INL Sections overseas concerning grants.
• Supports Grant Specialist/Officer(s) to ensure a high level of quality control and serves as a central information clearinghouse for all grant actions and correspondence. This includes organizing the official grant e-file for year-end audits.
• Aides in maintaining and tracking a system for use by the Grants team to monitor the status of each application request and develops a detailed status report documenting the specifics of each application from submission, review, and approval, and annual modifications to final close-out, which includes annual budget and funding data.
• Supports Grant Specialist/Officer(s) in managing the receipt, duplication, and distribution of Notifications of Funding Opportunities (NOFOs), i.e., Annual Program Statement (APS) and Request for Application (RFA) materials, to include, but not limited to, concept papers and application submissions.
• Supports Grant Specialist/Officer(s) with the management information systems to enter data and generate award documents (including all Department and other USG management information systems) for research, reporting on progress, and generating data to support report writing and information sharing.
• Aides with tracking the receipt of reviewed and drafted related approval documentation for awardee requests for approval, modifications to awards, and other changes to current awards.
• Aides with tracking the receipt of reviewed and approved documentation and provides feedback on program-related reports, including, but not limited to, quarterly progress and financial reports, annual resource requests, and annual results reports.
• Maintains a standardized electronic filing system for storing reporting documents.
• Assists Grant Specialist/Officer(s) in preparation and dissemination of guidelines for grants management submissions, detailed implementation plans, annual, mid-term, and final reports, evaluations, related studies, and other documents required for awards (i.e., transfer authorizations, grants and/or cooperative agreements, etc.).
• Supports Grant Specialist/Officer(s) with negotiation documentation and prepares administrative amendments, post-award approvals, and/or other related instruments.
• Coordinates logistics, such as scheduling and administrative arrangements for meetings with awardees, USG personnel, key stakeholders, and others, as part of the program pre- and post-award processes and other arrangements, as appropriate.
• Coordinates the timely closeout of awards and ensures all documents have been submitted and the awardee has complied with all grant/cooperative provisions.
• Assists in maintaining compliance with the Grants Oversight and New Efficiency Act (GONE).
• Prepares amendments and supporting documentation for the de-commitment and de-obligation of unliquidated funding.
MINIMUM QUALIFICATIONS
• U.S. Citizen;
• A Bachelor's degree from an accredited institution and two to ten years' experience at the equivalent GS-11 level
• Proficient in Microsoft Office Suite; strong multi-tasking and organizational skills.
PREFERRED QUALIFICATIONS
• Demonstrated proven experience in records management, quality control, information management, customer service or negotiation, administration, and closeout of awards
• Demonstrated experience with Federal award life cycle, including award management process and procedures.
• Demonstrated a high level of integrity, professionalism, including teamwork, with the ability to deliver within short deadlines, work under pressure, and multi-tasking skills in a fast-paced environment, and exceptional attention to detail.
• Demonstrated professional-level communication and written skills.
Come on board with a company that values its Employees!
Celestar, a Veteran-Owned Company, is Very Competitive with Salaries and Benefits. For example, we offer Company-Paid Benefits that include Employee and Family Dental Insurance and Employee Health Insurance. We also offer a 401 (k) retirement plan company match, paid Holidays, and Personal Time Off.
Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity, or national origin.
Location District of Columbia, Washington
Department RECRUITING
Employment Duration Full Time
The Celestar Corporation has been issued an IMMEDIATE Task Order to provide support to the Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL). As a result, we're looking for a Grants Management Specialist-Junior to be based in Washington, DC. If interested and qualified, we welcome you to apply for this challenging opportunity.
SECURITY CLEARANCE: A Secret security clearance is required for the position; however, the Contractor can begin work with an interim Secret clearance
PERIOD OF PERFORMANCE: One (1) Year from the Date of Assignment, with the option to extend for six (6) months, subject to performance, and need.
BACKGROUND
The U.S. Department of State is the lead institution for the conduct of American diplomacy, and the Secretary of State is the President's principal foreign policy advisor. The Department of State's mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.
INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.
INL's Office of Security Assistance and Operations (SAO), Implementing Mechanisms Division(IM) has the responsibility for the implementing mechanisms required to advance the Bureau's foreign assistance objectives.
LEVEL OF EFFORT
Hours for this full-time position will be the Department of State's core hours: Monday through Friday, 40 hours per week, 8 hours per day.
LOCATION
The physical work location is the INL/EX Suite in State Annex (SA-01), Columbia Plaza, 2401 E St. NW, Washington, D.C.
TELEWORK
If applicable, telework is authorized only with prior INL Office Director, Contracting Officer, and Contracting Officer's Representative approval, in accordance with Department of State and INL policies.
TRAVEL
Travel is authorized in accordance with the award.
TRAINING
Mandatory training for DOS-specific equipment, systems, and processes (Reference 13 FAM 300, Agency Mandated Training) must be completed promptly and in accordance with Department policy. Travel-related training may be required, if applicable.
DUTIES AND RESPONSIBILITIES
• The Specialist is responsible for entering appropriate grants information into the Department's assistance planning and financial systems and for maintaining and reconciling databases containing grant award information, status, and ownership.
• Reviews and records incoming federal assistance (FA) requisitions for grant funding for accuracy before handing the grant requisitions over to the Grants Specialist/Officer(s).
• Assists with the preparation and audit of awarded files for the approval of the Grant Specialist/Officer(s) and the distribution of grant documents to grantees, overseas missions, and other applicable stakeholders.
• Serves as the main point of contact for all requests from domestic program offices and INL Sections overseas concerning grants.
• Supports Grant Specialist/Officer(s) to ensure a high level of quality control and serves as a central information clearinghouse for all grant actions and correspondence. This includes organizing the official grant e-file for year-end audits.
• Aides in maintaining and tracking a system for use by the Grants team to monitor the status of each application request and develops a detailed status report documenting the specifics of each application from submission, review, and approval, and annual modifications to final close-out, which includes annual budget and funding data.
• Supports Grant Specialist/Officer(s) in managing the receipt, duplication, and distribution of Notifications of Funding Opportunities (NOFOs), i.e., Annual Program Statement (APS) and Request for Application (RFA) materials, to include, but not limited to, concept papers and application submissions.
• Supports Grant Specialist/Officer(s) with the management information systems to enter data and generate award documents (including all Department and other USG management information systems) for research, reporting on progress, and generating data to support report writing and information sharing.
• Aides with tracking the receipt of reviewed and drafted related approval documentation for awardee requests for approval, modifications to awards, and other changes to current awards.
• Aides with tracking the receipt of reviewed and approved documentation and provides feedback on program-related reports, including, but not limited to, quarterly progress and financial reports, annual resource requests, and annual results reports.
• Maintains a standardized electronic filing system for storing reporting documents.
• Assists Grant Specialist/Officer(s) in preparation and dissemination of guidelines for grants management submissions, detailed implementation plans, annual, mid-term, and final reports, evaluations, related studies, and other documents required for awards (i.e., transfer authorizations, grants and/or cooperative agreements, etc.).
• Supports Grant Specialist/Officer(s) with negotiation documentation and prepares administrative amendments, post-award approvals, and/or other related instruments.
• Coordinates logistics, such as scheduling and administrative arrangements for meetings with awardees, USG personnel, key stakeholders, and others, as part of the program pre- and post-award processes and other arrangements, as appropriate.
• Coordinates the timely closeout of awards and ensures all documents have been submitted and the awardee has complied with all grant/cooperative provisions.
• Assists in maintaining compliance with the Grants Oversight and New Efficiency Act (GONE).
• Prepares amendments and supporting documentation for the de-commitment and de-obligation of unliquidated funding.
MINIMUM QUALIFICATIONS
• U.S. Citizen;
• A Bachelor's degree from an accredited institution and two to ten years' experience at the equivalent GS-11 level
• Proficient in Microsoft Office Suite; strong multi-tasking and organizational skills.
PREFERRED QUALIFICATIONS
• Demonstrated proven experience in records management, quality control, information management, customer service or negotiation, administration, and closeout of awards
• Demonstrated experience with Federal award life cycle, including award management process and procedures.
• Demonstrated a high level of integrity, professionalism, including teamwork, with the ability to deliver within short deadlines, work under pressure, and multi-tasking skills in a fast-paced environment, and exceptional attention to detail.
• Demonstrated professional-level communication and written skills.
Come on board with a company that values its Employees!
Celestar, a Veteran-Owned Company, is Very Competitive with Salaries and Benefits. For example, we offer Company-Paid Benefits that include Employee and Family Dental Insurance and Employee Health Insurance. We also offer a 401 (k) retirement plan company match, paid Holidays, and Personal Time Off.
Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity, or national origin.
group id: 10198617