Program Administrator Support Coordinator (REMOTE)

Kadiak, LLC, a Koniag Government Services company, is seeking a Program Administrator Support Coordinator to support Kadiak and our government customer. This position requires the candidate to be able to obtain a Public Trust. The position is remote.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

The Program Administrator Support Coordinator will perform a variety of complex responsibilities requiring a thorough knowledge of organizational governance, procedures, and precedents while serving as the primary administrative and project management liaison to the Federal Program Director. This position ensures efficient daily operations of the DHITMO Program and works in close collaboration with senior management and key leaders to support IHS goals and objectives. Principal responsibilities will include but are not limited to:

Executive and Administrative Support:

• Provide comprehensive administrative support to the Federal Program Director, including calendar management, meeting coordination, and correspondence preparation
• Manage executive-level meetings from inception to completion, including agenda development, materials preparation, logistics coordination, attendee management, and meeting minutes documentation
• Serve as the primary point of contact to the Federal Program Director for PMO Project Administration Task Area activities, ensuring seamless communication and coordination
• Prepare clear and concise records, reports, correspondence, and other written materials for executive leadership review
• Track and manage action items from executive meetings, ensuring timely follow-up and resolution

Program Coordination:

• Manage and coordinate travel arrangements for program leadership, including flights, accommodations, ground transportation, and ensuring compliance with federal travel regulations
• Lead and support special projects as assigned by the Federal Program Director
• Coordinate with internal and external stakeholders to schedule meetings, briefings, and program events
• Plan, manage, coordinate, and conduct a variety of meetings
• Facilitate communication flow between the Federal Program Director and program team members
• Prepare briefing materials, talking points, and presentations for executive engagements
• Monitor and prioritize incoming requests and correspondence, ensuring appropriate routing and timely responses
• Maintain organized filing systems for program documents, correspondence, and administrative records
• Collaborate with PMO teams supporting budget tracking activities related to travel and administrative expenses, including Project Administration and Acquisitions & Business
• Maintain discretion and confidentiality when handling sensitive program information

Education and Experience:

Required:

• Bachelor's degree in Business Administration, Management, Public Administration, or related field from an accredited college or university
• 5+ years of experience providing administrative or project management support in a federal government contracting environment, preferably with IHS or Department of Health and Human Services
• Experience supporting senior-level executives, program directors, or governance committees
• Experience managing complex travel arrangements and executive calendars
• Project Management Professional (PMP) certification or equivalent PM certification

Security Requirement:

• Ability to obtain and maintain Public Trust clearance

Required Skills and Competencies:

• Demonstrated strategic thinking skills and ability to engage in substantive dialogue on complex issues and policies
• Effective organizational, planning, and project management abilities
• Solid understanding of organizational structure, strategic mission and vision, and governance framework
• Strong creative, analytical, persuasive, and organizational skills
• Strong communication, interpersonal, and relationship-building skills with the ability to interact professionally with executive-level stakeholders
• Ability to prepare clear and concise records, reports, correspondence, and other written materials
• Demonstrated ability to plan, manage, coordinate, and conduct a variety of meetings
• Ability to work independently and responsibly while managing numerous projects simultaneously
• Ability to establish and maintain effective work relationships with those contacted in the performance of required duties
• Working knowledge or demonstrated ability to acquire a working knowledge of IHS and their functions and a general knowledge of other agencies and their interface with IHS
• Ability to define problems, gather data, establish facts, and draw valid conclusions
• Ability to perform effectively both independently and as part of a team
• Ability to perform duties with professionalism, both individually and as a member of a team
• Ability to sustain a professional, positive, "can-do" attitude and commitment to customer service for both internal and external associates
• Employs strategies and approaches to ensure and improve inclusion
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong attention to detail and commitment to accuracy in all work products
• Ability to anticipate needs and proactively address potential issues before they arise
• Knowledge of federal government protocols, procedures, and meeting etiquette
• Demonstrated ability to handle confidential and sensitive information with discretion
• Flexibility to adjust to changing priorities and last-minute requests

Desired Skills and Competencies:

• Experience with government contract administration and compliance requirements
• Familiarity with Department of Health and Human Services organizational structures and IHS-specific processes
• Knowledge of meeting facilitation techniques and parliamentary procedure
• Experience preparing executive-level briefings and governance-related presentations
• Proficiency with video conferencing platforms (Zoom, WebEx, MS Teams)
• Experience with budget tracking and expense reporting systems
• Prior experience in a Program Management Office (PMO) environment
• Knowledge of Agile and traditional project management methodologies
• Experience with SharePoint, MS Project, or similar project management and collaboration tools
• Experience coordinating with government agencies and tribal organizations
• Certification in administrative management or governance-related field
• Event planning and logistics coordination experience

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352