Executive Level Support

Ataero is Hiring!

Executive Level Support

(Junior/Mid/Senior)

Full-Time (Contract)

Crystal City, VA

Who We Are:

Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.

We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.

Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.

Position Summary:

Ataero is seeking Executive Administrative Assistants to provide high-level administrative support to senior Department of Defense (DoD/DoW) leadership within a large Joint Program Office environment supporting an aviation program.

This role requires professionals capable of operating in a fast-paced, high-visibility headquarters environment , supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.

Key Responsibilities:

• Manage complex executive calendars and scheduling using Microsoft Outlook
• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
• Prepare and deliver:
  • Briefing materials
  • Read-ahead packages
  • Executive correspondence
• Track, manage, and assign taskings using ETMS2 or similar task management systems
• Maintain situational awareness of leadership priorities, suspense actions, and deadlines
• Draft, review, and route official correspondence for senior leader signature
• Coordinate Distinguished Visitor (DV) visits and executive engagements
• Prepare weekly status updates and leadership reports
• Ensure all products meet DoD standards for format, quality, and accuracy

Additional Duties:

• Interface daily with senior military officers, SES, and government stakeholders
• Maintain workflow/tasker systems and organizational priorities
• Support Defense Travel System (DTS) actions including travel coordination and vouchers
• Assist with meeting logistics, conference room scheduling, and secure communications
• Support continuous process improvement initiatives within the organization

Minimum Qualifications:

• Bachelor's degree in a relevant field
  (Associate's degree + additional relevant experience may be considered in lieu of a Bachelor's degree)
• 3+ years of experience supporting DoD or military headquarters environments
• Strong understanding of DoD administrative processes and protocols
• Active Secret security clearance

Required Skills & Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Strong written and verbal communication skills
• Ability to work independently in a fast-paced, high-demand environment
• Exceptional organizational and multitasking ability
• Experience handling sensitive and/or classified information

Preferred Qualifications:

• 5+ years of experience supporting senior military or civilian leadership
• Experience supporting SES or Flag Officers
• Familiarity with ETMS2 or similar task management systems
• Experience with DTS and DoD travel processes

Benefits:

• Health, Dental, and Vision Insurance
• Life and Disability Coverage
• 401(k) Retirement Plan
• Paid Time Off + all Federal Holidays
• Tuition Assistance
• Competitive Salary Based on Experience

Travel:

• Occasional travel may be required

Job ID: FTER3504022026