Project Assistant I

Yulista Integrated Solutions LLC

Intern (Fixed Term) (Trainee)

PRIMARY FUNCTION

The Project Assistant provides entry level support to the Project Management team. The Project Assistant works under the supervision and direction of the Project Lead and/or Project Manager.

ESSENTIAL FUNCTIONS

• Planning, monitoring, coordinating, and reviewing all aspects of assigned projects.
• Supports team leadership in accomplishing their duties and responsibilities.
• Identify issues/concerns/challenges with project and recommend viable solutions.
• Assist with support the review and analysis of budgets.
• Support the development and submission of proposals.
• Quote and order parts, materials and supplies, receipt and distribution of incoming inventory to meet schedule and cost requirements.
• Provide procurement support for multiple programs by tracking material purchases and making arrangements with the purchasing department to expedite materials when necessary.
• Prepare professional correspondence and interface with Government customer.
• At the direction of the Project Manager, assist/coordinates activities and groups to ensure timely delivery of project deliverables.
• Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Gather and submit weekly/monthly status reports and other contractual obligations to meet project performance requirements and customer expectations.
• Develops CDRL requirements, IPMRs, IMSs & Monthly Project Assessment reports as needed.
• Develops reports and correspondence as required to supervisor.
• Assists Program Manager, Project Coordinator and/or Lead with Excel Spreadsheets, Word documents and PowerPoint presentations.
• Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
• Prepares meeting minutes for projects.
• Set-up and clean-up for events and meetings.
• Ability to maintain calendar and schedule appointments and/or conference rooms.
• May provide backup coverage for receptionist and front desk duties as required.
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks.

KNOWLEDGE, SKILLS, & ABILITIES:

• Basic to Intermediate computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Basic knowledge of Microsoft Project is preferred
• Ability to enter data accurately into databases.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Aviation, Inc. in a professional manner at all times.
• Must be trustworthy - will handle confidential information routinely
• Must possess effective oral and written communication skills to clearly communicate information to others.
• Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
• Ability to follow a process.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution
  • Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.'s goals.
  • Ability to perform basic mathematical computations.
  • High degree of self-motivation and the ability to work independently
  • Ability to multi-task.

QUALIFICATIONS:

Project Assistant Level

Experience / Education

Project Assistant I

High School Diploma or Equivalent with at least 1 year of task related experience. Currently enrolled AA program leading to a BA/BS Degree

Project Assistant II

High School Diploma or Equivalent with at least 4 year of task related experience. Currently enrolled BA/BS Degree with 2 years of task related experience

• Ability to pass a drug and background screening

Must be able to obtain a government security clearance

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.