Administrative Management Specialist

Duties
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• Serves as the principal administrative advisor to the Directorate, managing and coordinating a wide range of administrative functions including manpower, training, personnel actions, budgeting, and office operations.
• Provides authoritative guidance on administrative policies, procedures, and regulatory requirements; evaluates the impact of new policies and recommends implementation strategies to improve organizational efficiency and effectiveness.
• Plans, analyzes, and executes management support activities, including program analysis, workflow improvements, and administrative studies to enhance mission performance and streamline operations.
• Manages the Directorate's time and attendance program, ensuring accurate reporting, compliance with applicable regulations, and providing guidance to supervisors and employees on leave, pay, and timekeeping matters.
• Oversees administrative programs including staff actions, supply management, government purchase card operations, and training coordination, ensuring compliance with established policies and internal controls.
• Administers the Directorate travel program, providing guidance on travel regulations, processing travel orders and vouchers, monitoring for compliance, and recommending improvements to increase efficiency and prevent misuse.

Requirements
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Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Incumbent must be able to obtain and maintain a Secret Clearance.
• Appointment to this position is subject to a one year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 11.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

• Current Civilian Employees of the Command
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

Specialized Experience: One year of specialized experience that includes: 1) Administer administrative support programs for a multi-functional office by applying regulations to manpower, training, and personnel activities; 2) Coordinate administrative operations for a directorate by monitoring suspense actions while ensuring timely staff coordination; 3) Analyze management processes by evaluating procedures while recommending improvements to increase efficiency; and 4) Maintain time attendance records for assigned personnel by using automated financial systems while ensuring compliance with pay regulations. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-09.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted

Additional information

• This position is being filled using a Limited Area of Consideration under Army Workforce Reshaping authorities. Consideration is limited to current Army employees who meet the eligibility requirements under applicable workforce reshaping authorities.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One year trial/probationary period may be required.
• Direct deposit of pay is required.
• This position requires you to submit a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• This is a 51 Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests : If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire