Administrative Assistant 3/4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Top Secret

TRAVEL: NoDescription

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

A program within Northrop Grumman's Intelligence & Sensing (I&S) division and Rapid and Innovative Systems Environment (RISE) Operating Unit (OU), is a strategic space-based payload supporting a critical mission for the US Government. The program is responsible for designing, building, integrating and testing the payload, while working collaboratively across the country with our other NG sites. We are seeking an Administrative Assistant to support the Program Office located on-site in Linthicum, MD.

This position may be filled as either a level 3 or level 4.

Role and Responsibilities:

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Coordinate meetings across multiple NG and customer sites
• Make domestic business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff
• Develop, format and distribute communications from leadership with support from a subject matter expert
• Operate independently to meet requirements of leadership team
• Proactively support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements
• Attend staff meetings and publish agendas. Collect, compile, prepare notes and action items from meetings and follow up on action items to help timely submissions by staff
• Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering. Collect, compile receipts and complete expense reports in a timely manner for assigned staff
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
• Support restocking and organization of kitchens
• Support staff seating and facility upgrades, as needed
• Provide onsite escorting support, as needed
• Support special projects, assigned
• Provide back-up support for other administrative staff, as needed

Basic Qualifications for a level 3:

• Associate's degree and 2 years of relevant experience in the administrative professional field; OR Bachelor's degree and relevant experience in the administrative professional field, an additional four years' experience may be considered in lieu of a degree
• Strong interpersonal, communication and organizational skills.

• Proactive, with the ability to anticipate needs of your assigned clients and the business
• Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Strong ability to multi-task with competing priorities in a positive manner
• High proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)
• Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors.
• Demonstrated ability to manage multiple administrative projects and initiatives.
• Ability to obtain and maintain a Top Secret clearance with SCI access, including completing a CI polygraph examination in accordance with applicable laws and regulations
• US Citizenship required

Basic Qualifications for a level 4:

• Associate's degree and 4 years of relevant experience in the administrative professional field; OR Bachelor's degree and 2 years of relevant experience in the administrative professional field, an additional four years' experience may be considered in lieu of a degree
• Excellent interpersonal communication and organizational skills.

• Proactive, with the ability to anticipate needs of your assigned clients and the business
• Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Superior ability to multi-task with competing priorities in a positive manner
• Advanced proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)
• Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors
• Demonstrated ability to manage multiple administrative projects and initiatives
• Ability to obtain and maintain a Top Secret clearance with SCI access, including completing a CI polygraph examination in accordance with applicable laws and regulations
• US Citizenship required

Preferred qualifications

• Active Top Secret clearance/SCI access
• Familiarity with Northrop Grumman (NG) policies and procedures
• Familiarity with NG systems (Concur, SharePoint, NG File Transfer Tool and other NG tools)
• Advanced proficiency in business and travel expense system (Concur or similar) with complex, frequently changing travel
• Demonstrated strong document preparation skills

Primary Level Salary Range: $53,500.00 - $89,100.00

Secondary Level Salary Range: $63,500.00 - $105,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.