Job Requirements
Flowood, MS
Secret Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
Duties
As a UNIT PROGRAM COORDINATOR, GS-0303-7, you will assist the lead CSS in managing daily administrative and unit-level support, executes assigned programs in line with the Personnel Services Delivery Guide (PSDG), and supports training of personnel to maintain mission readiness and compliance with Air Force policies. This position is located in the Air National Guard (ANG) Wing Force Support Squadron or subordinate unit and supports the Commander's Support Staff (CSS) and Orderly Room (CCQ) operations at the Squadron.
MAJOR DUTIES:
1. Assist Personnel Management Activities: Supports the administration of military personnel management programs including requesting personnel actions such as promotions, evaluations, awards, and leave. Provides customer service and guidance on organizational personnel policies and procedures. Monitors personnel records and supports preparation of routine personnel actions with guidance from higher graded HR Specialist. Assists with maintaining personnel files and electronic records in accordance with Air Force, Air National Guard, and local directives. Participates in tracking training requirements for assigned organization and helps coordinate developmental opportunities.
2. Coordinates Human Resources and Administrative Support: Assists commanders, supervisors, and employees in understanding personnel policies and procedures. Collects, compiles, and organizes data for reports and briefings. Assists in maintaining accuracy of personnel records and databases, in accordance with established guidelines. Supports the workflow and assists with assignments among administrative personnel to ensure timely completion of tasks.
3. Supports Specialized Functional Areas and Program Execution: Assists higher graded specialists in areas critical to unit operations, ensuring adherence to Air Force policies. Responsibilities may include:- Administration: Supports preparation and dissemination of personnel documents and orders using automated systems. Provides basic training and guidance on Defense Travel System (DTS) processes and supports official mail and government purchase card activities.- Personnel: Assists with processing and managing personnel records, evaluations, and official correspondence. Provides routine policy information and customer support. Helps ensure personnel data integrity and compliance with directives.- Unit Deployment Management: Supports deployment readiness by maintaining deployment documentation and coordinating with relevant personnel offices. Assists in tracking deployment status and supports redeployment processing.- Training: Assists in planning and coordinating unit training events, ensuring documentation and schedules meet requirements.- Program Management**: Supports administration of special programs such as Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition. Monitors compliance and provides routine advisory support.
4. Provides Liaison and Customer Service Support: Serves as a point of contact for unit personnel and leadership regarding personnel management and administrative support. Assists in resolving routine personnel issues by coordinating with the Force Support Squadron and other agencies. Supports quality control of personnel documentation and helps maintain personnel accountability systems including Air Force Personnel Accountability and Assessment System (AFPAAS).
5. Performs Other Duties as Assigned.
Requirements
Conditions of employment
CONDITIONS OF EMPLOYMENT & NOTES:
1. Must be able to obtain and maintain the appropriate security clearance of the position.
2. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
3. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
4. May occasionally be required to work other than normal duty hours; overtime may be required.
5. The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
6. Wear of the military uniform is prohibited while in technician status.
7.Participation in direct deposit is mandatory.
8. For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.
9. Will be required to successfully complete a probationary period.
Qualifications
GENERAL EXPERIENCE : Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE : Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.
If your resume does not include a narrative description of how you meet the GENERAL, SPECIALIZED experiences, and OTHER requirements, you may lose consideration for this position. Ensure that the Questionnaire is completed online in Application Manager.
NOTES TO CANDIDATES:
a. Include any volunteer work experience in your resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).
b. Final selection will be based upon qualifications, suitability, and available manpower resources.
c. This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.
d. Multiple vacancies may be filled from this announcement.
e. If this announcement results in a temporary promotion for the selectee, it may become permanent at any time without further competition dependent on funding and manpower requirements.
Education
No substitution of education for specialized experience.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
As a UNIT PROGRAM COORDINATOR, GS-0303-7, you will assist the lead CSS in managing daily administrative and unit-level support, executes assigned programs in line with the Personnel Services Delivery Guide (PSDG), and supports training of personnel to maintain mission readiness and compliance with Air Force policies. This position is located in the Air National Guard (ANG) Wing Force Support Squadron or subordinate unit and supports the Commander's Support Staff (CSS) and Orderly Room (CCQ) operations at the Squadron.
MAJOR DUTIES:
1. Assist Personnel Management Activities: Supports the administration of military personnel management programs including requesting personnel actions such as promotions, evaluations, awards, and leave. Provides customer service and guidance on organizational personnel policies and procedures. Monitors personnel records and supports preparation of routine personnel actions with guidance from higher graded HR Specialist. Assists with maintaining personnel files and electronic records in accordance with Air Force, Air National Guard, and local directives. Participates in tracking training requirements for assigned organization and helps coordinate developmental opportunities.
2. Coordinates Human Resources and Administrative Support: Assists commanders, supervisors, and employees in understanding personnel policies and procedures. Collects, compiles, and organizes data for reports and briefings. Assists in maintaining accuracy of personnel records and databases, in accordance with established guidelines. Supports the workflow and assists with assignments among administrative personnel to ensure timely completion of tasks.
3. Supports Specialized Functional Areas and Program Execution: Assists higher graded specialists in areas critical to unit operations, ensuring adherence to Air Force policies. Responsibilities may include:- Administration: Supports preparation and dissemination of personnel documents and orders using automated systems. Provides basic training and guidance on Defense Travel System (DTS) processes and supports official mail and government purchase card activities.- Personnel: Assists with processing and managing personnel records, evaluations, and official correspondence. Provides routine policy information and customer support. Helps ensure personnel data integrity and compliance with directives.- Unit Deployment Management: Supports deployment readiness by maintaining deployment documentation and coordinating with relevant personnel offices. Assists in tracking deployment status and supports redeployment processing.- Training: Assists in planning and coordinating unit training events, ensuring documentation and schedules meet requirements.- Program Management**: Supports administration of special programs such as Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition. Monitors compliance and provides routine advisory support.
4. Provides Liaison and Customer Service Support: Serves as a point of contact for unit personnel and leadership regarding personnel management and administrative support. Assists in resolving routine personnel issues by coordinating with the Force Support Squadron and other agencies. Supports quality control of personnel documentation and helps maintain personnel accountability systems including Air Force Personnel Accountability and Assessment System (AFPAAS).
5. Performs Other Duties as Assigned.
Requirements
Conditions of employment
CONDITIONS OF EMPLOYMENT & NOTES:
1. Must be able to obtain and maintain the appropriate security clearance of the position.
2. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
3. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
4. May occasionally be required to work other than normal duty hours; overtime may be required.
5. The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
6. Wear of the military uniform is prohibited while in technician status.
7.Participation in direct deposit is mandatory.
8. For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.
9. Will be required to successfully complete a probationary period.
Qualifications
GENERAL EXPERIENCE : Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE : Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.
If your resume does not include a narrative description of how you meet the GENERAL, SPECIALIZED experiences, and OTHER requirements, you may lose consideration for this position. Ensure that the Questionnaire is completed online in Application Manager.
NOTES TO CANDIDATES:
a. Include any volunteer work experience in your resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).
b. Final selection will be based upon qualifications, suitability, and available manpower resources.
c. This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.
d. Multiple vacancies may be filled from this announcement.
e. If this announcement results in a temporary promotion for the selectee, it may become permanent at any time without further competition dependent on funding and manpower requirements.
Education
No substitution of education for specialized experience.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
group id: DOAF