Executive Special Assistant

Koniag Professional Services, LLC a Koniag Government Services company, is seeking an Executive Special Assistant to support KPS and our government customer in Washington, DC.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

This expert-level Special Assistant position provides strategic support directly to CESER's senior executive leadership in advancing the office's critical national security mission. CESER addresses emerging threats to America's energy infrastructure while protecting reliable energy flow, requiring sophisticated coordination with department leaders, energy sector stakeholders, White House officials, congressional staff, and international partners. This role leads the development and coordination of executive-level strategic initiatives, serving as a key liaison with Senior Leaders across various management and operational areas. The position demands exceptional strategic thinking, advanced project management capabilities, and the ability to manage complex, high-visibility portfolios that directly impact national energy security policy and operations while facilitating streamlined coordination and collaboration across diverse stakeholder groups.

Key Responsibilities:

Strategic Initiative Leadership:

• Lead development and coordination of executive-level memos, presentations, and agendas for special projects and strategic initiatives
• Ensure technical accuracy and alignment across relevant offices for all executive materials
• Drive strategic initiatives by performing in-depth research, compiling and summarizing critical information
• Prepare detailed reports to directly assist executives in strategic decision-making

Executive Support and Liaison Functions:

• Serve as key liaison and collaborator with Senior Leaders across various management and operational areas
• Facilitate development and execution of high-priority strategic initiatives
• Collaborate with EAs and relevant staff to ensure comprehensive support for leadership priorities

Project Portfolio Management:

• Manage lifecycle of portfolio of special projects from initiation through completion
• Organize project meetings and develop clear, actionable agendas
• Track action items and ensure timely completion with available resources
• Proactively identify and escalate potential roadblocks for special projects
• Propose solutions to ensure project continuity and success

Briefing and Resource Development:

• Develop and prepare comprehensive briefing books and resource materials for CESER Leadership
• Ensure materials are collected and finalized at least 3 business days prior to scheduled meetings
• Work collaboratively with administrative staff to coordinate resource compilation
• Maintain updated tracker of short- and long-term commitments to proactively identify support needs

Communications and Stakeholder Management:

• Manage communications and reporting related to project status and milestones to relevant stakeholders
• Interface with internal and external stakeholders to facilitate streamlined coordination
• Maintain professional relationships across multiple organizations and sectors

Analytical and Research Functions:

• Conduct basic data analysis to support project-related decision-making
• Perform comprehensive research on complex policy and operational issues
• Synthesize complex information into executive-level summaries and recommendations

Required Qualifications:

Education:

• Bachelor's degree in Business, Organizational Communications, Political Science, Management, Public Administration, or related field from an accredited college or university
• Advanced degrees may be substituted for years of experience required
• Master's degree preferred in Public Administration, Business Administration, Policy Studies, or related field

Experience:

• Minimum 8 years of total professional experience
• At least 5 years of relevant Government work experience
• Extensive experience supporting senior executive leadership in strategic initiative development
• Demonstrated experience managing complex, multi-stakeholder projects
• Experience coordinating with senior government officials across multiple agencies

Technical Skills:

• Proficiency working in MS Windows environment
• Expert-level proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to draft Word documents and PowerPoint presentations for federal review
• Advanced ability to utilize Excel to track and review data and perform analysis for federal use
• Experience with project management software and methodologies
• Advanced database management and analysis capabilities

Specialized Knowledge:

• Comprehensive understanding of federal executive operations and strategic planning processes
• Knowledge of energy sector policies, cybersecurity frameworks, and emergency response procedures
• Understanding of congressional relations and legislative processes
• Familiarity with White House coordination procedures and interagency collaboration
• Knowledge of federal budget processes and resource allocation

Strategic and Analytical Skills:

• Expert-level strategic thinking and planning capabilities
• Advanced research and analytical skills for complex policy and operational issues
• Ability to synthesize complex information into executive-level briefing materials
• Demonstrated capability in stakeholder analysis and relationship management
• Skills in risk assessment and mitigation strategy development

Project Management Expertise:

• Proven ability to manage enterprise-level projects with multiple stakeholders
• Experience coordinating cross-functional teams and complex initiatives
• Demonstrated success managing competing priorities and tight deadlines simultaneously
• Experience with resource allocation and capacity planning
• Ability to identify and resolve project roadblocks proactively

Core Competencies:

• Demonstrated ability to be self-directed and take initiative
• Ability to anticipate and address needs proactively
• Proven ability to see complex projects through to completion
• Ability to follow oral and written directions while exercising independent judgment
• Executive-level organizational and time management skills

Applicable Skills:

• Strong written and verbal communications skills
• Advanced multitasking capabilities
• Complex problem-solving abilities
• Strategic prioritization of tasks
• Ability to effectively interact with staff, constituents, and high-level stakeholders

Communication and Leadership Skills:

• Ability to read, write, understand, and communicate fluently in English
• Exceptional written and verbal communication skills for executive audiences
• Experience developing strategic communications and executive-level presentations
• Ability to represent senior leadership in external meetings and coordination
• Diplomatic communication skills for sensitive and complex situations

Security Requirements:

• U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)
• Must pass highest level background investigation for potential access to highly classified information
• Experience with executive protection protocols and secure communications
• Understanding of operational security (OPSEC) requirements for senior leadership
• Must pass background investigation for PIV card access

Preferred Prior Experience:

• Hill (Congressional) experience with legislative processes and stakeholder management
• Correspondence Management experience with federal agencies
• Experience in energy sector, cybersecurity, or national security fields
• Background working with White House offices or cabinet-level departments
• International affairs or foreign policy coordination experience

Performance Standards:

• Successful coordination of complex strategic initiatives with minimal supervision
• Delivery of comprehensive briefing materials at least 3 business days prior to scheduled meetings
• Proactive identification and resolution of potential project roadblocks
• Maintenance of comprehensive tracking systems for strategic commitments and projects
• Effective stakeholder relationship management across government and private sectors
• Timely completion of in-depth research and analysis to support executive decision-making
• Seamless facilitation of coordination between senior leaders and diverse stakeholder groups

Additional Requirements for All Positions:

• Work schedule: Monday-Friday, 8:00 AM - 5:30 PM (Eastern Time), excluding federal holidays
• Must maintain strict confidentiality and handle sensitive information appropriately
• Subject to government quality assurance surveillance and performance monitoring
• Required to participate in transition planning activities during contract transitions
• Must comply with all DOE security requirements, policies, and procedures
• Availability for surge support

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352