Job Requirements
Annapolis, MD
Secret Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
Duties
Requirements
Conditions of employment
Qualifications
For the GS-08:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Planning, directing, coordinating, and advising on all administrative matters; 2) Coordinating office calendar, schedules, appointments, meetings, conferences, and other commitments.; 3) Planning all necessary arrangements for special visits, conferences, symposiums and other major activities and events; 4)Taking and transcribing minutes and routing of meeting minutes; records and files management; 5) Receiving visitors and telephone calls to the office and determining the nature of requests to direct callers to appropriate staff; and 6) Reviewing correspondence for spelling, typographical errors, conformance to formats and procedural requirements using automated system, such as: Microsoft Word, Excel, PowerPoint, Access. NOTE: All experience must be fully demonstrated in your resume to be considered for the position.
For the GS-07:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Utilizing office automation software such as Microsoft Office, to generate correspondence, reports, and spreadsheets in accordance with organizational guidelines and policies; 2) Performing general administrative office duties such as maintaining files and records, managing calendars and appointments, and receiving all office calls and visitors; 4) Utilizing an online learning management system to enter, retrieve, and maintain data; and 5) Managing the department budget by reconciling expenditures, tracking funding authorizations, and reviewing obligations. NOTE: All experience must be fully demonstrated in your resume to be considered for the position.
Additional qualification information can be found from the following Office of Personnel Management website:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Education
This job does not have an education qualification requirement.
Additional information
This position is covered by the Department of Defense Priority Placement Program.
Additional vacancies may be filled by this announcement.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:
ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:
Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.
PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.
- You will plan and accomplish routine as well as non-routine administrative procedural work of the office and coordinate a wide variety of office administrative requirements.
- You will act as a liaison between the CO and XO, as well as staff personnel by providing accurate, timely advice on procedures and local policies.
- You will receive and screen all incoming telephone calls for proper channeling.
- You will exercise discretion and judgment in responding to requests for information from individuals of higher commands, contractors, prominent high ranking officials and their subordinates.
- You will receive visitors to the executive suite, including those from high-ranking Military Officers, from many agencies of the U.S. Government and representatives from private industry.
- You will collect, review, and process incoming mail, initiating replies to correspondence not requiring special handling by the CO and/or XO or by other office personnel.
- You will call your supervisor's attention to material determined to be of interest or importance and attaches any available previous correspondence or reference material to facilitate final action.
- You will independently maintain the CO and XO's calendars reflecting their appointments, conferences, and travel.
- You will make necessary arrangements, in collaboration with the Finance Manager for the CO and/or XO's travel, transportation, schedule of visits, and hotel reservations.
- You will take action to provide consistency and continuity in the application of administrative and procedural policies, processes, and procedures in the Command's office.
- You will establish and maintain office files (e.g., general office correspondence, periodic and special reports, congressional correspondence, other manuals, budgetary data, leadership and internal staff rosters, etc.).
- You will prepare and maintain personnel records, correspondence, and reports pertaining to military personnel matters as it directly relates to the CO and/or XO.
- You will actively participate in the planning and execution of all special command events including Change of Command Ceremonies, Command Quarters, Awards presentations, and high-level personnel and dignitary visits.
Requirements
Conditions of employment
- Must be a US Citizen.
- Must be determined suitable for federal employment.
- Must participate in the direct deposit pay program.
- New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
- Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
- Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
- Males born after 12-31-59 must be registered for Selective Service.
- You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
- This is a bargaining unit position.
- You will be required to complete training, obtain, and maintain a government credit card to make official government purchases for goods and services.
Qualifications
For the GS-08:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Planning, directing, coordinating, and advising on all administrative matters; 2) Coordinating office calendar, schedules, appointments, meetings, conferences, and other commitments.; 3) Planning all necessary arrangements for special visits, conferences, symposiums and other major activities and events; 4)Taking and transcribing minutes and routing of meeting minutes; records and files management; 5) Receiving visitors and telephone calls to the office and determining the nature of requests to direct callers to appropriate staff; and 6) Reviewing correspondence for spelling, typographical errors, conformance to formats and procedural requirements using automated system, such as: Microsoft Word, Excel, PowerPoint, Access. NOTE: All experience must be fully demonstrated in your resume to be considered for the position.
For the GS-07:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Utilizing office automation software such as Microsoft Office, to generate correspondence, reports, and spreadsheets in accordance with organizational guidelines and policies; 2) Performing general administrative office duties such as maintaining files and records, managing calendars and appointments, and receiving all office calls and visitors; 4) Utilizing an online learning management system to enter, retrieve, and maintain data; and 5) Managing the department budget by reconciling expenditures, tracking funding authorizations, and reviewing obligations. NOTE: All experience must be fully demonstrated in your resume to be considered for the position.
Additional qualification information can be found from the following Office of Personnel Management website:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Education
This job does not have an education qualification requirement.
Additional information
This position is covered by the Department of Defense Priority Placement Program.
Additional vacancies may be filled by this announcement.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:
ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:
Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.
PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.
group id: DON