Executive Assistant

Position summary: (Hybrid Position)

To provide Executive Assistant Support Services to the Department of Homeland Security (DHS), Countering Weapons of Mass Destruction (CWMD) to include, but not limited to, the following:

Tasks:

• Answer telephones, record messages, forward calls, and respond appropriately to
• inquiries. Assist staff with follow-up phone calls on outstanding actions.
• Schedule, coordinate, and provide support for meetings, events, interviews,
• appointments, and other similar activities.
• Draft, edit, and facilitate timely responses to a variety of routine written inquiries as well
• as Executive or other priority correspondence that requires immediate response. Track
• incoming and outgoing Executive Secretary correspondence, alerting responsible parties
• of tasking and ensuring coordination of responses by relevant directorates within
• established deadlines, review and edit work products,
• Prepare files for circulations, monitor progress, and maintain files (hard copy and
• electronic). Ensure correspondence and accompanying documents are in compliance with
• DHS Executive Secretariat policy and procedures.
• Draft, edit, and facilitate the development of talking points, public presentations, reports,
• educational materials, brochures, fact sheets, and/or other materials for internal,
• Government, and public consumption.
• Resolve a range of administrative problems and inquiries; recommend efficiencies and
• best practices where practicable.
• Work on special projects for Senior Executive Service Manager.
• Facilitate the passage of security clearances, foreign visitor requests, and other unique
• processing requirements as needed for staff travel, Government officials, and/or media
• representatives to the office, CWMD Office activity sites, or other location.
• Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative
• reports and PowerPoint presentations.
• Attendance and punctuality are critical to this position.
• Other duties as assigned.

Education and Experience: Associate degree and at least 10 years of job-related experience or equivalent. Excellent written communication skills; working knowledge of word processing and integrated software applications; strong organizational skills and the ability to perform detail-oriented work are required. Experience working with senior level management.

Security Clearance: Applicant must currently possess a SECRET clearance. Employee must maintain eligibility at the level required by the contract throughout employment.

# of Hires Needed

1

Exemption Type

Non-Exempt

Hiring Manager

Grayson, Avil (Client Site Project Manager - Operations Management (01.00.20))

Job Requirements

Skills:

• Reading Comprehension - Understanding written sentences and paragraphs in work
• related documents.
• Critical Thinking - Using logic and reasoning to identify the strengths and
• weaknesses of alternative solutions, conclusions or approaches to problems.
• Active Listening - Giving full attention to what other people are saying, taking time to
• understand the points being made, asking questions as appropriate, and not
• interrupting at inappropriate times.
• Speaking - Talking to others to convey information effectively.

Attributes:

• Oral Expression - The ability to communicate information and ideas in speaking so
• others will understand.
• Inductive Reasoning - The ability to combine pieces of information to form general
• rules or conclusions (includes finding a relationship among seemingly unrelated
• events).
• Written Comprehension - The ability to read and understand information and ideas
• presented in writing.
• Deductive Reasoning - The ability to apply general rules to specific problems to
• produce answers that make sense.
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong . It does not involve solving the problem, only recognizing there is a problem.