Workflow and Task Management Analyst

Overview

Headquarters United States Air Force, Office of the Assistant Secretary of the Air Force for Space Acquisition and Integration.

Responsibilities


The Workflow and Task Management position supports the Executive Action Group by facilitating the oversight and direction of staff actions, ensuring staff compliance with Business Rules, and ensuring the Executive Action Group is prepared to successfully execute the duties of the day. This role establishes and maintains effective working relationships with the organization's internal and external stakeholders, thrives in a work environment with high expectations, and executes diverse work assignments while maintaining strict attention to detail.



Responsibilities

• Perform administrative tasks including maintaining records, schedules, and correspondence.
• Manage staff actions for the Executive Action Group using the Enterprise Task Management System (ETMS2) software application.
• Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instruction 33-3, the Tongue and Quill, and other related staff guides.
• Perform iterative editorial coordination with staff officers to ensure work products are compliant with required quality and format standards prior to the Executive Action Group Director's review.
• Communicate Executive Action Group Director's direction to staff officers in coordination with government leadership, as required.
• Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep Executive Action Group's Director aware of late, pending, new actions.
• Coordinate and de-conflict scheduling of events for the Executive Action Group Director's calendar and ensure scheduled events reflect the priorities of the Executive Action Group's Director and senior leader stakeholders.
• Manage records generated during the execution of the Executive Action Group's projects and programs in accordance with statutes and regulations, as well as military directives and instructions.
• Make recommendations and prepare briefings, point papers, and other materials based on Executive Action Group Director's direction.

Skills Required


Skills Required

• Active Top-Secret clearance with SCI eligibility to be considered for the position required
• Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), "buckslips", memoranda, and official letter correspondence.
• Working familiarity with standard HQ task and correspondence coordination tools to include Task Management Tool (TMT), Enterprise Task Management System (ETMS-2), and Correspondence and Task Management System (CATMS).
• Proficiency with using Microsoft Office and other standard computer applications.
• Experience working successfully with senior executives at multiple organizational levels.
• Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.
• Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.
• Ability to work collaboratively with personnel at all levels of the organization.
• Exemplary writing and editing skills with strict attention to detail.
• Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.

Desired Skills:

• Familiarity with Defense Space and National Security Space in the areas of policy, strategy, requirements, capabilities, architectures, programs, acquisition, and operations.
• Familiarity with civil, commercial and international space capabilities.
• Experience with AFSPC, SMC, NRO, NASA, NOAA.

Education

• Bachelor's Degree and 15-20 years of relevant work experience serving in a headquarters (HQ) staff element.

Education

Bachelor's degree required, preferably in math, engineering, or the sciences.