Administrative Specialist AFIT/LS

Overview

At Credence, we support our clients' mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future.

We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.

Credence has an immediate opening for an experienced Administrative Specialist who will be primarily responsible for supporting the Air Force Institute of Technology School of Systems & Logistics (AFIT/LS) directorate at Wright Patterson AFB, OH.

AFIT/LS is the Air Force's Sole provider of Professional Continuing Education (PCE) courses in the areas of Acquisition, Logistics, and Software Engineering. With more than 100 courses and seminars, the school plans, develops, and conducts courses and programs to satisfy the technical management educational needs of Logistics, Systems, and Acquisition Customers from the Air Force, Department of Defense (DoD), and other Federal Agencies. More than 20,000 students receive education from AFIT/LS each Year.

The school currently offers Air Force courses ranging in length from two days to five weeks in the disciplines of Acquisition Management, Engineering Management, and Sustainment. It is also the leader in web-based education for the Acquisition and Logistics Workforce, providing the tools, skills, and abilities to manage the entire spectrum of a systems life cycle.

Responsibilities include, but are not limited to the duties listed below

• Manage and organize resources and personnel needed to efficiently and effectively meeting objectives of each task, and explore new approaches as applicable within the performance of these tasks.
• Conduct research and collect data on program/project information and develop and prepare presentations and briefings for office requestors on the whole range of office activities including, but not limited to studies, analyses, metrics, plans, progress reports, metric status reports, and related topics.
• Provide administrative support to Government personnel, including the Dean and Associate Dean.
• Track and schedule leadership staff meeting frequencies and will schedule Department Head reviews between the Dean and Associate Dean.
• Ensure the school operating instructions are current.
• Maintain the AFIT/LS conference room schedule.
• Maintain the individual school SharePoint site.
• Update and maintain additional duty rosters, assignment letters, organizational charts, recall rosters and phone listings.
• Assist with the new employee in-processing system and arrange for official photos and name plates for all assigned individuals.
• Track suspense requirements in the government-provided system and ensure faculty consulting is updated in the appropriate database.
• Oversee pre-course and post-course reviews between the Dean and Associate Dean.
• Ensure the school operating instructions are current and up to date. The Contractor shall oversee timecard administration and assist staff and faculty with use of the timecard system.
• Ensure faculty consulting is updated in the appropriate database.
• Provide a wide range of other administrative support services to school leadership, staff, and faculty in support of courses and programs managed by the school.
• Assist with ordering office supplies, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be procured by the Government office

Requirements

• Clearance: NACI
• Bachelor's degree or
• Eight years of relevant experience
• Experience working in a university sponsored program office is desired

Benefits

Please join us, as together we build a better world one mission at a time powered by Technology and its People!

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