Program Coordinator (Postal Facility Reclamation Site)

MBA Consulting Services, Inc. (MBA CSi) is seeking a Program Coordinator/Site Manager to provide business and technical support services in support of automation equipment for the US Postal Service. Preference is that you have an extensive US Postal Service equipment and maintenance background with the ability to coordinate activities amongst

stakeholders on-site.

Work Location: Merrifield, VA (some telework may be approved by the client)

Responsibilities:

• Coordinate and oversee daily site activities and ensure accountability across all personnel.
• Serve as the primary on-site project manager.
• Direct and oversee cross-functional teams, assign priorities and ensure work is executed according to scope, schedule, and operational standards.
• Provide hands-on support and technical guidance during equipment installations and removals.
• Monitor progress against project plans and update tracking tools to reflect accurate status.
• Communicate timely status updates, risks, and mitigation plans to program managers.
• Identify, escalate, and resolve program related issues.
• Provide structured status updates, risk assessments, and mitigation plans to the USPS Program Manager.
• Advise on maintenance timelines, resource requirements, and equipment readiness.
• Prepare site visit summaries, progress reports, and presentations.
• Develop, edit, and maintain Standard Operating Procedures (SOPs) and related documentation.
• The contractors shall perform all necessary administrative services to enable the satisfactory and timely completion of all tasks.
• Provide specific task deliverables on time in conformance with contract specifications and generally accepted business practices, such as:.
  • accurate and timely project schedule updates and task lists,
  • site status reports and risk/issues logs,
  • technical assessments of equipment condition and operational readiness,
  • program presentations and summary reports, and
  • SOPs and documented process improvements.

Required Qualifications

• Must have technical knowledge of postal mail processing and support systems.
• Strong understanding of industrial automation systems and material handling equipment.
• Experience coordinating multiple tasks and personnel in a structured project environment.
• Ability to read and interpret mechanical drawings, schematics, and technical documentation.
• Strong problem-solving and decision-making skills.
• Excellent communication skills with the ability to speak and write at the level of
• complexity appropriate to the audience..
• Ability to work independently and manage cross-functional teams.
• Proficiency in Microsoft Teams and Outlook.
• This position requires up to 100% travel. Candidate must be willing and able to travel as required to support multiple locations nationwide. Extended stays at project sites will be required based on program needs.
• Obtain a sensitive USPS security clearance for all personnel assigned to the contract.
• Experience maintaining postal mail processing equipment.

Preferred Qualifications

• Demonstrated millwright experience, including mechanical assembly, disassembly, alignment, and equipment troubleshooting of package sorting equipment.
• Proven experience leading teams in complex installation, maintenance, or removal projects.
• 10 years of experience maintaining postal mail processing equipment.
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint).

Additional Requirements:

• Proficiency using MS Office Suite, specifically MS Project, PowerPoint, Access, Excel (pivot tables), Word, and Outlook.
• Ability to travel and work flexible hours when needed.
• Must be able to pass a pre-employment background check & drug test.
• Candidates must meet eligibility requirements to obtain a Public Trust clearance.

Education & Experience :

• Requires a bachelor's degree, preferably from an accredited US institution.
• Requires at least 7 years of experience, preferably in support of the US Postal Service or similar organization.

Equal Opportunity / Affirmative Action Employer

Minorities, Women, Veterans, and Individuals with Disabilities are encouraged to apply.

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