Senior Accountant

About Us
Venatore is a woman-owned small business headquartered in Tampa, Florida, providing mission-driven technology and professional services to federal defense and civilian agencies. We deliver expertise in information technology, engineering, logistics, and program support to help our clients achieve operational excellence and mission success.

About the Job
Venatore is seeking a Senior Accountant to lead the day-to-day execution of the company’s finance and accounting operations. This role performs advanced accounting functions, oversees key transactional processes such as accounts payable and payroll coordination, and leads reconciliation and financial close activities. The Senior Accountant serves as the operational lead for the accounting function, working closely with executive leadership and a fractional Controller to ensure accurate financial operations, strong internal controls, and compliance with government contracting requirements. This position supports financial reporting, project financial oversight, and operational decision-making in a growing federal contracting environment while helping strengthen systems, automation, and financial insights across the organization.

Responsibilities

Accounts Payable (AP) Oversight

• Oversee vendor invoice processing to ensure accuracy, proper coding, and compliance with company policies.
• Review Accounts Payable Vouchers (APVs) and supporting documentation prior to posting.
• Monitor the Open AP report and resolve discrepancies or aging items.
• Review vendor setup documentation to ensure proper tax documentation (W-9s) and payment records are maintained.
• Support escalation and resolution of vendor disputes or payment issues.
• Identify and implement process improvements to strengthen AP accuracy and efficiency.

Vendor Payments & Cash Management

• Prepare vendor payment runs, including ACH, check, and wire payments.
• Assist with cash forecasting and monitoring of short-term liquidity needs.
• Ensure appropriate approvals and documentation are maintained for all disbursements.
• Support internal controls and cash management practices related to company bank accounts.

Expense Reporting Oversight

• Review employee expense reports for policy compliance and accurate accounting treatment.
• Resolve complex expense reporting issues and policy exceptions.
• Ensure accurate coding and reconciliation of expense activity to corporate credit card accounts.
• Support updates and improvements to expense reporting processes and employee guidance.

Payroll Oversight & Coordination

• Serve as the primary accounting liaison with the external payroll provider.
• Review payroll registers, deductions, allowances, and adjustments prior to payroll release.
• Review payroll-related journal entries and ensure accurate posting to the general ledger.
• Reconcile payroll reports to general ledger accounts and labor distribution reports.
• Support payroll corrections, retroactive adjustments, and off-cycle payroll activities.
• Monitor payroll-related compliance and internal controls.

Bank & Credit Card Reconciliations

• Perform and review monthly reconciliations of company bank accounts and corporate credit card accounts.
• Investigate complex reconciling items and ensure timely resolution.
• Review and approve correcting journal entries related to cash and credit card activity.
• Maintain reconciliation schedules and documentation supporting financial statements.

Project Accounting & Costpoint Administration

• Administer Deltek Costpoint, including project setup, cost structures, labor categories, and billing configurations.
• Review project cost accumulation, indirect allocations, and revenue recognition for accuracy.
• Prepare and review project financial reporting including burn rate analysis, EAC/ETC updates, and cost variance reviews.
• Partner with Program Managers to ensure accurate labor charging, cost allocation, and project financial reporting.
• Assist leadership with financial analysis of contract performance and project profitability.

Billing & Revenue Support

• Support preparation and review of customer invoices in accordance with contract terms.
• Reconcile billed revenue, project cost accumulation, and general ledger balances.
• Monitor unbilled receivables and support timely invoicing and revenue recognition.
• Assist with contract financial reporting and reconciliation of billed versus funded amounts.

Timesheets, Labor & Project Financial Support

• Oversee timesheet compliance and labor allocation accuracy across projects and cost centers.
• Review labor reconciliations between payroll systems, reporting tools, and the general ledger.
• Assist with labor corrections, cost reallocations, and project cost adjustments.
• Provide labor-related financial reporting and analysis to leadership and project managers.

Month-End & Financial Close

• Lead or significantly support monthly and year-end close activities.
• Prepare and review accruals, adjusting entries, and supporting schedules.
• Perform and review balance sheet reconciliations across key accounts.
• Ensure timely and accurate financial data for internal reporting and management analysis.
• Identify opportunities to streamline and improve close processes.
• Support development of financial dashboards and management reporting used for operational and strategic decision-making.

Indirect Cost & Rate Management

• Maintain and monitor indirect cost pools such as G&A, overhead, and fringe.
• Support development and monitoring of provisional billing rates and internal indirect rate projections.
• Assist with preparation of forward pricing rate models and analysis of indirect cost trends.
• Coordinate with accounting leadership to ensure indirect rate structures remain compliant with government contracting requirements.
• Support reconciliation of indirect rates during year-end close and Incurred Cost Submission preparation.

Financial Analysis & Decision Support

• Provide financial insights to leadership regarding program performance, cost structure, and operational efficiency.
• Support budgeting, forecasting, and scenario modeling related to staffing, contracts, and indirect rates.
• Assist leadership in understanding financial impacts of operational decisions.

Systems, Process Improvement & Automation

• Maintain and enhance accounting process documentation across AP, payroll, and expense workflows.
• Lead or support initiatives that increase efficiency, automation, and internal control effectiveness.
• Assist with troubleshooting accounting system issues and financial reporting tools.
• Participate in system implementations, upgrades, or configuration improvements.
• Identify opportunities to leverage automation tools, workflow platforms, and AI-enabled solutions to streamline accounting processes and improve financial data accuracy.

Audit, Compliance & Government Contract Support

• Coordinate preparation of documentation for internal, external, and client audits.
• Review audit support schedules and transaction documentation prior to submission.
• Assist accounting leadership with government contract compliance requirements.
• Support accounting controls aligned with federal contracting standards and practices.

ICS Support & Government Contract Accounting

• Support preparation of financial data for Incurred Cost Submissions (ICS).
• Review cost pools, labor rates, and allocation methodologies used in government contract accounting.
• Assist with responses to auditor inquiries and documentation requests.
• Support special accounting initiatives, financial analysis, and cross-functional projects as assigned.

Required Qualifications

• Ability to obtain a U.S. Government security clearance.
• 3–6 years of progressive accounting experience.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Strong understanding of general ledger accounting, reconciliations, and financial close processes.
• Experience reviewing or overseeing transactional accounting functions such as accounts payable, payroll, and employee expenses.
• Knowledge of internal controls and accounting compliance practices.
• Strong analytical, organizational, and problem-solving skills.
• Demonstrated ability to leverage automation tools, workflow platforms, or AI-enabled technologies to improve financial processes.

Preferred Qualifications

• Experience in government contracting or project-based accounting environments.
• Experience supporting Incurred Cost Submissions (ICS) or government audits.
• Experience with Deltek Costpoint and ADP.
• CPA or CPA-track candidate.
• Experience implementing financial process automation, workflow tools, or data analytics platforms.
• Experience coordinating work with outsourced accounting providers or external payroll processors.

Benefits
Venatore offers a competitive benefits package designed to support the well-being of our employees, including:

• Paid Time Off (PTO)
• 10 Federal Holidays
• 401(k) with company matching
• Medical, dental, and vision insurance
• Paid parental leave
• Paid military leave

Venatore is an equal opportunity employer and considers qualified applicants without regard to disability or protected veteran status.