Contracts Analyst - Federal | Remote, USA

This position will be fully remote and can be hired anywhere in the continental U.S.

Optiv + ClearShark is looking for a Contract Specialist - Federal to play a key role in supporting our federal contracting and procurement activities. This role assists in the preparation, review, and administration of government contracts while ensuring compliance with applicable regulations and company policies. The Contract Specialist will collaborate with internal teams to support contract lifecycle activities, contribute to the successful execution of federal programs, and help maintain strong relationships with government customers. This position is ideal for individuals looking to develop their expertise in federal contracting, regulatory compliance, and contract administration while working in a fully remote environment.

How you'll make an impact

• Contract Management: Manage the entire contract lifecycle from initiation to closure, including negotiation and execution.
• Contract Administration: Review, process, and track customer contracts, purchase orders (POs), and vendor agreements in the company ERP system. Creation of new contract vehicles and managing updates as needed (i.e. - PoP; Contracting Officer information, etc.)
• Quote / Order Compliance Support: Collaborate with sales and purchasing teams to verify contract terms, pricing, and compliance before quoting customers and/or placing orders with vendors.
• Documentation: Maintain organized records of contracts, including physical and digital files, and ensuring accuracy and audit readiness. Maintain an organized, centralized repository of contracts, amendments, and related correspondence.
• Renewal Management: Monitor and manage software subscription renewals and hardware maintenance contracts, ensuring timely, accurate, and proactive renewals to avoid service interruptions.
• Support & Liaison: Act as a liaison between sales, legal, and finance departments regarding contract status and deliverables.
• Reporting & Fee Payments: Assist with reporting on contract metrics, including renewals, revenue, and active contract volume. Ensure contract fee payments are submitted to Government on time.
• Price List Management: Coordinate with Partner/Alliance Team to receive OEM/Vendor Price Lists for contract vehicles. Ensure monthly/quarterly price lists are uploaded into CRM tool and all quotes/orders are priced according to contract terms and conditions.
• Tech Refreshes: Manages tech refreshes/compliance checks in SF.
• Contract Operations: Serve as the deputy contracts manager for SEWP, ITES-SW2 DoD ESI Agreements, and GSA MAS. Responsible for tech refreshes, back-up data flags, product catalog updates, order processing, CLIN list creation/management, program management reviews, and sales enablement.
• Contracts Websites: Works with Marketing Team to ensure all information is accurate and up to date on public facing Contracts websites. Additionally, conducts audits quarterly on Government and Distributor websites to ensure contracts information is accurate and up to date.
• Vendor EULA Management: Collects federal EULAs from OEMs/Vendors and ensures EULAs are up to date on EULA Master Site.
• Contract Quote Language/Terms & Conditions: Manages contract vehicle quote language and terms and conditions are up to date and accurate in Salesforce.
• Contract Performance Assessment Reports (CPARs): Responsible for the processing, tracking and management of all CPARs.
• Contracts Marketing: Coordinating with Sales and Marketing Teams to manage and create contract vehicle collateral, to include CV Tracking Tool and Linecards.
• Contracts SOP Documentation: Ensures all Contracts standard operating procedures (SOPs) are current and updated as needed.
• Sales Enablement: Assist Client Directors and Inside Sales Representatives with contracts questions and issues to enable sales. Detailed review of Customer Quote Packages for accuracy and compliance with GWAC terms, and completion of all required reps and certs, pushing back to the requisite Sales Team for task completion if/as needed to ensure a compliant submission.
• Performs other duties as assigned.
• Complies with all policies and standards.

What we're looking for

• Experience: 0-2 years of experience in contract administration, sales operations, or IT procurement, preferably within a VAR or IT services environment.
• Bachelor's Degree Business Administration, Legal Studies, Supply Chain, or a related field.
• Technical Skills: Proficiency in Microsoft Office Suite, specifically intermediate to advanced Excel (pivot tables, VLOOKUPs). Experience with CRM (e.g., Salesforce) is highly preferred.
• Attention to Detail: Exceptional accuracy in managing high-volume data and reviewing legal documents.
• Communication: Strong written and verbal communication skills for interaction with internal teams and external clients.
• Organization: Ability to prioritize tasks, meet strict deadlines, and manage multiple projects simultaneously in a fast-paced environment.
• #LI-BC1

What you can expect from Optiv

• Work/life balance
• Professional training resources
• Creative problem-solving and the ability to tackle unique, complex projects
• Volunteer Opportunities. "Optiv Chips In" encourages employees to volunteer and engage with their teams and communities.
• The ability and technology necessary to productively work remotely/from home (where applicable)

EEO Statement

Optiv + ClearShark is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age 40 and over, marital status, genetic information, national origin, status as an individual with a disability, military or veteran status, or any other basis protected by federal, state, or local law.

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