Administrative Support/Graphics Specialist (Onsite)

FWI is building a team to provide Program Management Office (PMO) Support Services for the Defense Agencies Initiative (DAI), requiring dedicated on-site administrative and communications support at DLA Headquarters, Fort Belvoir, Virginia. As an Administrative Support and Graphics Specialist, you will serve as the primary on-site point of coordination for the DAI PMO, managing executive calendars, facilitating meetings and conferences, preparing correspondence and presentations, and ensuring seamless day-to-day administrative operations for program leadership.

FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

**Position is contingent upon contract award**

Work Schedule and Location:

Onsite: This is a full-time on-site position at DLA Headquarters, Fort Belvoir, VA. Work is performed Monday through Friday during standard core government business hours (6:00 AM - 5:30 PM ET). A regular on-site presence is required to support the DAI PMO team. Extended hours and/or weekend support may occasionally be required based on operational needs.

Responsibilities

• Develop executive-level briefings, reports, presentations, and graphical materials using MS Office Suite to support DAI PMO leadership and stakeholders
• Provide strategic communications and change management support including public affairs, written materials, newsletters, conference coordination, and exhibits
• Support external stakeholder engagement with OMB, GAO, Congress, and other federal entities including preparing materials for executive meetings and drafting follow-up communications
• Manage onboarding/offboarding administrative processes including security access forms (DD Form 2875, AMPS, DLAH Form 1728), personnel folders, and personnel tracking
• Maintain internal documentation libraries, track action items, and provide editorial review of deliverables for clarity, consistency, and technical accuracy
• Support audit lifecycle management including scheduling conferences, coordinating document requests, and monitoring audit activities
• Provide direct on-site support including setting up conference rooms, escorting official and foreign visitors, managing executive calendars, scheduling key events (meetings, conferences, VTCs), and coordinating special events

Qualifications

Required:

• 5 years of relevant experience
• Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint
• Expert experience coordinating highly visible seminars, conferences, and program meetings
• Expert experience with technical documentation creation, maintenance, and analysis
• Strong written and oral communications skills with visual communications proficiency
• Ability to create and update programmatic briefings and executive-level communications
• Must hold an active Secret clearance or equivalent Tier 3 (T3) background investigation.

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range

Negotiable