Project Administrator

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com.

SALARY RANGE: $52,000-$83,200

JOB TITLE: Project Administrator

BUSINESS SERVICE LINE: PAC Honolulu Office

REPORTS TO: Program Manager

SUMMARY: As a Project Administrator, you play a critical role in supporting the successful execution of projects by providing administrative assistance and coordinating project-related activities. You will work closely with project managers and team members to ensure effective project planning, documentation, and communication. Your attention to detail and organizational skills are essential to maintaining project schedules and facilitating seamless project operations.

DUTIES AND RESPONSIBILITIES:

• Assist project managers in developing project plans, timelines, and deliverables.
• Create and maintain project documentation, including project charters, work breakdown structures, and project files.
• Coordinate project meetings, including scheduling, agenda preparation, and minutes taking.
• Monitor project progress and track key milestones, tasks, and action items.
• Assist in resource allocation and scheduling of project team members.
• Maintain project communication channels and ensure timely dissemination of project-related information to stakeholders.
• Track project budget and expenses, ensuring accurate and timely reporting.
• Assist in the preparation of project status reports and presentations.
• Conduct research and gather relevant data to support project activities.
• Collaborate with cross-functional teams to ensure alignment and effective communication.
• Provide general administrative support, such as managing calendars, coordinating travel arrangements, and handling correspondence.
• Support the procurement process by assisting with vendor selection, contract management, and purchase orders.
• Maintain project documentation and records in accordance with established guidelines and standards.
• Identify and escalate project risks and issues to the project manager for timely resolution.
• Contribute to continuous improvement initiatives by suggesting process enhancements and best practices.
• Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

QUALIFICATIONS:

• Bachelor's degree in a relevant field or equivalent work experience.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent attention to detail and accuracy in work.
• Proficient in using project management tools and software, such as Microsoft Project or similar applications.
• Excellent written and verbal communication skills.
• Strong interpersonal and teamwork abilities.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem-solving and analytical skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management methodologies and processes.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Self-motivated and proactive, with a commitment to delivering high-quality work.
• Ability to work independently and collaboratively in a team environment.
• Must be able to obtain required base passes (DBIDS, AIE).
• Must have valid drivers license and capable of driving themselves to the project site.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand, walk, and sit for extended periods.
• Frequently required to use hand and finger dexterity for typing and handling documents.
• Occasionally required to bend, stoop, kneel, or crawl.
• Occasionally required to lift and carry project materials or equipment.
• The work environment can typically be an office setting with moderate noise levels at the main office or at a project site.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

DAWSON is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given

DAWSONs career portal utilizes a third-party applicant tracking system that allows us to send and receive messages, along with our official DAWSON email addresses. Recruiting emails from DAWSON will only come from @dawsonohana.com or @msg.clrco.com. DAWSON will never: Ask you to send money or purchase equipment as part of the hiring process; Require you to download any apps to interview such as Teams, WhatsApp, etc.; Conduct interviews via Teams chat or messaging-only platforms; or Request banking information outside of secure onboarding steps. To verify current opportunities, use this official careers page. If you are ever unsure about DAWSON roles and communications, contact us at comms@dawsonohana.com before taking action.