Posted today
Top Secret
Senior Level Career (10+ yrs experience)
$70,000 - $110,000
Construction/Facilities
ATI has a current need for a full-time Administrative Support Specialist. The Administrative Support Specialist will provide comprehensive administrative and operational support to building systems work groups, with primary focus on Building Automated System (BAS) and Heating, Ventilation, and Air Conditioning (HVAC) operations. Serves as administrative coordinator for scheduling, contract support, and liaison activities with Department entities and overseas posts.
Great Pay and Benefits for an Administrative Support Specialist
• Competitive salary;
• Position allows for 100% remote work;
• 11 annual paid holidays and minimum 13 days of paid leave;
• Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company;
• Employer paid short-term and long-term disability, and life insurance.
• 401(k) plan immediately vesting with 4% employer match; and
• Professional development assistance including memberships, professional licenses, and tuition reimbursements.
Duties and Responsibilities
Duties may include, but not be limited to, the following:
• Administrative Coordination (25%)
o Manages schedules and coordinates activities for work group personnel
o Arranges meetings, site visits, inspections, and other operational activities
o Coordinates logistics across multiple locations and time zones
o Supports administrative requirements for building systems operations
• Contract and Procurement Support (20%)
o Assists with contract administration, documentation, and tracking
Monitors Period of Performance (POP)
Tracks available budgets
Assists with funding requests
o Monitors contract deliverables, milestones, and deadlines
o Maintains contract files and supports compliance activities
o Coordinates with contracting personnel and service providers
o Processes administrative documentation related to contract performance
• Electronic Country Clearance (ECC) Support (15%)
o Collects required data and documentation for Electronic Country Clearance submissions
o Prepares and submits ECC requests to overseas posts for staff travel
o Tracks ECC status and ensures timely approvals
• Travel Administration (15%)
o Coordinates travel arrangements for personnel including transportation and accommodations
o Tracks travel authorizations, itineraries, and related documentation
o Maintains travel records and supports compliance with Department regulations
o Processes travel-related administrative requirements
o Coordinates ECC submissions with travel planning
• Liaison and Coordination (10%)
o Serves as administrative point of contact with Department bureaus and offices
o Coordinates with overseas posts on administrative and logistical matters
o Facilitates information sharing and communication between entities
o Supports inter-departmental coordination activities
• Office Management (10%)
o Processes correspondence, reports, and operational documentation
o Maintains organized filing and record-keeping systems
o Handles communications and directs inquiries to appropriate personnel
o Supports general office operations and administrative needs
• Preventative Maintenance Service Contract (PMSC) Support (5%)
o Provides administrative assistance for Preventative Maintenance Service Contract activities
o Tracks preventative maintenance schedules and completion
o Supports information flow between work groups and Department entities
o Assists with PMSC-related administrative requirements
Required Qualifications and Experience
• Minimum 10 years of administrative support experience
• Minimum 5 years of industry experience (ability to understand and support engineers and technicians)
• Candidates must be US Citizens; Top Secret Clearance required
• Must be able to obtain and maintain required security clearance
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong operational knowledge of DOS programs including: GFMS, BMIS, ECC portal, GMMS, GBI, IPP, ABR, Kahua, MyData, ROBO, and ILMS
• Experience supporting technical or facilities management operations preferred
• Familiarity with federal government administrative procedures preferred
• Knowledge of Department of State operations, protocols, and computer systems preferred
• Experience with contract administration or support preferred
• Ability to work independently with minimal supervision
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to handle multiple priorities and meet deadlines
• Experience with scheduling, travel coordination, and office management
• Professional demeanor and ability to interact with all organizational levels
• Flexibility to support various operational requirements as needed
• Attention to detail and commitment to accuracy
Job Type: Full-time
Pay Range: $70,000 - $110,000/year depending on experience
Location: Remote – Candidates must be located within the contiguous United States
Working Hours: Normal Work Hours – Monday – Friday (anticipate 40 per week).
About ATI
ATI, Inc. (www.atiinc.com) is a full-service consulting firm with over 45 years of experience solving complex facility and program management, construction, and environmental challenges for government and private sector clients. Committed to industry leadership, we deliver sustainable, innovative, and cost-effective solutions that drive results and prioritize client satisfaction. At the same time, we foster a dynamic, growth-oriented workplace where employees thrive.
This job description is not intended to be all-inclusive. Selected candidate may perform other related duties as assigned to meet the ongoing needs of the organization.
ATI, Inc. provides equal employment opportunities to all qualified individuals, including protected groups, protected veterans and individuals with disabilities. ATI complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training. ATI is an E-Verify Employer in the United States. ATI will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please let your recruiter know.
Great Pay and Benefits for an Administrative Support Specialist
• Competitive salary;
• Position allows for 100% remote work;
• 11 annual paid holidays and minimum 13 days of paid leave;
• Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company;
• Employer paid short-term and long-term disability, and life insurance.
• 401(k) plan immediately vesting with 4% employer match; and
• Professional development assistance including memberships, professional licenses, and tuition reimbursements.
Duties and Responsibilities
Duties may include, but not be limited to, the following:
• Administrative Coordination (25%)
o Manages schedules and coordinates activities for work group personnel
o Arranges meetings, site visits, inspections, and other operational activities
o Coordinates logistics across multiple locations and time zones
o Supports administrative requirements for building systems operations
• Contract and Procurement Support (20%)
o Assists with contract administration, documentation, and tracking
Monitors Period of Performance (POP)
Tracks available budgets
Assists with funding requests
o Monitors contract deliverables, milestones, and deadlines
o Maintains contract files and supports compliance activities
o Coordinates with contracting personnel and service providers
o Processes administrative documentation related to contract performance
• Electronic Country Clearance (ECC) Support (15%)
o Collects required data and documentation for Electronic Country Clearance submissions
o Prepares and submits ECC requests to overseas posts for staff travel
o Tracks ECC status and ensures timely approvals
• Travel Administration (15%)
o Coordinates travel arrangements for personnel including transportation and accommodations
o Tracks travel authorizations, itineraries, and related documentation
o Maintains travel records and supports compliance with Department regulations
o Processes travel-related administrative requirements
o Coordinates ECC submissions with travel planning
• Liaison and Coordination (10%)
o Serves as administrative point of contact with Department bureaus and offices
o Coordinates with overseas posts on administrative and logistical matters
o Facilitates information sharing and communication between entities
o Supports inter-departmental coordination activities
• Office Management (10%)
o Processes correspondence, reports, and operational documentation
o Maintains organized filing and record-keeping systems
o Handles communications and directs inquiries to appropriate personnel
o Supports general office operations and administrative needs
• Preventative Maintenance Service Contract (PMSC) Support (5%)
o Provides administrative assistance for Preventative Maintenance Service Contract activities
o Tracks preventative maintenance schedules and completion
o Supports information flow between work groups and Department entities
o Assists with PMSC-related administrative requirements
Required Qualifications and Experience
• Minimum 10 years of administrative support experience
• Minimum 5 years of industry experience (ability to understand and support engineers and technicians)
• Candidates must be US Citizens; Top Secret Clearance required
• Must be able to obtain and maintain required security clearance
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong operational knowledge of DOS programs including: GFMS, BMIS, ECC portal, GMMS, GBI, IPP, ABR, Kahua, MyData, ROBO, and ILMS
• Experience supporting technical or facilities management operations preferred
• Familiarity with federal government administrative procedures preferred
• Knowledge of Department of State operations, protocols, and computer systems preferred
• Experience with contract administration or support preferred
• Ability to work independently with minimal supervision
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to handle multiple priorities and meet deadlines
• Experience with scheduling, travel coordination, and office management
• Professional demeanor and ability to interact with all organizational levels
• Flexibility to support various operational requirements as needed
• Attention to detail and commitment to accuracy
Job Type: Full-time
Pay Range: $70,000 - $110,000/year depending on experience
Location: Remote – Candidates must be located within the contiguous United States
Working Hours: Normal Work Hours – Monday – Friday (anticipate 40 per week).
About ATI
ATI, Inc. (www.atiinc.com) is a full-service consulting firm with over 45 years of experience solving complex facility and program management, construction, and environmental challenges for government and private sector clients. Committed to industry leadership, we deliver sustainable, innovative, and cost-effective solutions that drive results and prioritize client satisfaction. At the same time, we foster a dynamic, growth-oriented workplace where employees thrive.
This job description is not intended to be all-inclusive. Selected candidate may perform other related duties as assigned to meet the ongoing needs of the organization.
ATI, Inc. provides equal employment opportunities to all qualified individuals, including protected groups, protected veterans and individuals with disabilities. ATI complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training. ATI is an E-Verify Employer in the United States. ATI will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please let your recruiter know.
group id: 91135248
