Administrative Project Manager

Position Overview Type: Full-Time

Position Status: Contingent on Contract Award

Location: Alexandria, VA

Travel: Some travel expected

Clearance: Must be eligible to obtain and maintain a Public Trust determination

Work Authorization: U.S. Citizenship required

Summary/Objective

Five Stones Research Corporation (5SRC) is collecting resumes for proposal efforts supporting a non-defense federal customer in Alexandria, VA. We are seeking experienced professionals to join our established and growing Huntsville-headquartered team upon contract award.

Essential Functions

• Manage the day-to-day administrative affairs of the client.
• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
• Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
• Coordinate administrative tasks and oversee designated administrative operations.
• Accurately enter information into databases/tracking systems.
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
• Prepare agendas, presentation materials, meeting requests and meeting minutes.
• Answer and screen incoming calls and direct calls to appropriate action officer.
• Draft email responses and general correspondence on behalf of the client.
• Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes.
• Compile input for and draft/organize a variety of reports.
• Compile daily, weekly and monthly social media, web and other relevant metrics reports.
• Provide expertise in measuring and assessing metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Ensure effective document management.
• Maintain templates and resources for OLPA operations.
• Assist with processing requests for travel, training, and reimbursements.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders.
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy and tact.

Required Education and Experience

• Degree in communications, public relations, marketing, data analytics, or a related field (preferred).
• Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
• Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
• Minimum 5 years of experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
• Minimum of 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy and tact.

What We Offer:

• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.