Posted today
Top Secret
Unspecified
Polygraph
CO (On-Site/Office)
Duties
Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the
primary source of information. The incumbent is responsible for the preparation, maintenance, and deposition of required administrative reports and other
correspondence. Assists commander/director in accomplishing all necessary internal operations to include administrative training, security, development of
organizational operating instructions and regulations, and personnel assistance. Acts as the point of contact for all newly assigned personnel; orients them regarding the basic functions of the organization, introduces them to key personnel and schedules their initial training/orientation requirements.
Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives. Responsible for programs to include but not limited to task management, information assurance, the Government Travel Charge Card (GTCC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program. Develops and implements procedures to track program status and maintain program health. Identifies and responds to trends of programs and keeps them operating at or above satisfactory levels. Communicates requirements and provides guidance to squadron members.
Serves as the organizational point of contact and liaison with the personnel flight on military personnel issues. Stays abreast of current personnel issues and provides explanations of personnel-related requirements, regulations, and procedures to supervisors and managers. Determines the necessary steps to perform the full range of administrative functions associated with personnel assignments, promotions, and performance evaluations. Generates and processes required military and civilian personnel transactions. Monitors military personnel action requests, tracks personnel, manpower, and training transactions as documentation flows through the office and provides status reports to management. Monitors preparation of performance reports, reviews for accuracy and consistency with available guidelines, and ensures timely submission. Coordinates work efforts affecting organizational personnel with appropriate offices and resolves conflicts. Assists in planning, administering, and monitoring manpower resource requirements.
Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Provides advice and guidance to staff in the organization on administrative, clerical, and procedural requirements. Assists other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases. Updates tracker or suspense files for unclassified documents as required. In accordance with established procedures prepares, consolidates, submits, and maintains time and attendance.
Requirements
Conditions of employment
In order to qualify, you must meet the experience or educational substitution requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.
SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower broadband NH-01, equivalent to the next to lower grade GS 04 or equivalent in the Federal Service. Specialized experience must include planning and organizing management programs and functions of an organization such as cybersecurity liaison (CL), personnel assignments, decorations, awards, promotions, special programs, security, unit recognition programs; assisting/supporting military and civilian personnel issues and manpower resource requirements; knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents; problem analysis, problem resolutions, and development of concrete action plans to solve problems; plan, organize work, and meet deadlines.
OR
EDUCATION: Successfully completed four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: You must submit a copy of your official transcripts with your application package
OR
COMBINATION OF EXPERIENCE AND EDUCATION: Successfully completed 60+ semester hours of education above high-school level and therefore meet the basic requirements as described in the vacancy announcement with a combination of my education and experience. NOTE: percentages of education requirements and specialized experience requirements must add up to a minimum of 100% to meet the basic qualification requirements. AND you must submit a copy of your official transcripts with your application package.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1. Knowledge of the organizational and functional responsibilities and operations of an organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
3. Knowledge of structure, programs and work methods of organization for personnel/manning issues.
4. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
5. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.
6. Ability to plan and organize management programs and functions of an organization.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click to check accreditation.
The position does not have a positive education requirement, but education could be used in lieu of specialized experience.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
Additional information
This is an acquisition demonstration project position NH-02 equivalent to a GS-05 to GS-07.
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and most recent SF-50 noting position, grade, and duty location.
Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click for more information.
Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position.
Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.
Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include the applicable completed PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this announcement.
is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click .
If you have questions regarding this announcement and have hearing or speech difficulties click .
Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the
primary source of information. The incumbent is responsible for the preparation, maintenance, and deposition of required administrative reports and other
correspondence. Assists commander/director in accomplishing all necessary internal operations to include administrative training, security, development of
organizational operating instructions and regulations, and personnel assistance. Acts as the point of contact for all newly assigned personnel; orients them regarding the basic functions of the organization, introduces them to key personnel and schedules their initial training/orientation requirements.
Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives. Responsible for programs to include but not limited to task management, information assurance, the Government Travel Charge Card (GTCC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program. Develops and implements procedures to track program status and maintain program health. Identifies and responds to trends of programs and keeps them operating at or above satisfactory levels. Communicates requirements and provides guidance to squadron members.
Serves as the organizational point of contact and liaison with the personnel flight on military personnel issues. Stays abreast of current personnel issues and provides explanations of personnel-related requirements, regulations, and procedures to supervisors and managers. Determines the necessary steps to perform the full range of administrative functions associated with personnel assignments, promotions, and performance evaluations. Generates and processes required military and civilian personnel transactions. Monitors military personnel action requests, tracks personnel, manpower, and training transactions as documentation flows through the office and provides status reports to management. Monitors preparation of performance reports, reviews for accuracy and consistency with available guidelines, and ensures timely submission. Coordinates work efforts affecting organizational personnel with appropriate offices and resolves conflicts. Assists in planning, administering, and monitoring manpower resource requirements.
Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Provides advice and guidance to staff in the organization on administrative, clerical, and procedural requirements. Assists other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases. Updates tracker or suspense files for unclassified documents as required. In accordance with established procedures prepares, consolidates, submits, and maintains time and attendance.
Requirements
Conditions of employment
- U.S. Citizenship is required
- Males must be registered for Selective Service, see Legal and Regulatory Guidance
- This posn is subject to provisions of the DoD Priority Placement Program
- For more information on Acq Demo please go to DoD AcqDemo Homepage http://acqdemo.hci.mil/ and Fact Sheet http://acqdemo.hci.mil/faq.html
- This position requires a Top Secret security clearance.
- Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
- This is a designated position that requires consent and thereafter be subject to and successfully complete, an initial, periodic, and random counterintelligence (CI) scope polygraph examination as a condition of employment.
- The employee must successfully take and pass a Counterintelligence Polygraph (CIP) Examination.
- Employee needs to obtain and maintain approval to access the portfolio of Special Access Programs required to perform daily duties.
- This position is designated as a Testing Designated Position (TDP) under the Air Force Civilian Drug Testing Program.
- May be required to travel by military or commercial aircraft in the performance of TDY assignments.
- May be required to work overtime on an unscheduled or emergency basis.
- All federal employees are required to have direct deposit
- Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
In order to qualify, you must meet the experience or educational substitution requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.
SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower broadband NH-01, equivalent to the next to lower grade GS 04 or equivalent in the Federal Service. Specialized experience must include planning and organizing management programs and functions of an organization such as cybersecurity liaison (CL), personnel assignments, decorations, awards, promotions, special programs, security, unit recognition programs; assisting/supporting military and civilian personnel issues and manpower resource requirements; knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents; problem analysis, problem resolutions, and development of concrete action plans to solve problems; plan, organize work, and meet deadlines.
OR
EDUCATION: Successfully completed four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: You must submit a copy of your official transcripts with your application package
OR
COMBINATION OF EXPERIENCE AND EDUCATION: Successfully completed 60+ semester hours of education above high-school level and therefore meet the basic requirements as described in the vacancy announcement with a combination of my education and experience. NOTE: percentages of education requirements and specialized experience requirements must add up to a minimum of 100% to meet the basic qualification requirements. AND you must submit a copy of your official transcripts with your application package.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1. Knowledge of the organizational and functional responsibilities and operations of an organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
3. Knowledge of structure, programs and work methods of organization for personnel/manning issues.
4. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
5. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.
6. Ability to plan and organize management programs and functions of an organization.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click to check accreditation.
The position does not have a positive education requirement, but education could be used in lieu of specialized experience.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
Additional information
This is an acquisition demonstration project position NH-02 equivalent to a GS-05 to GS-07.
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and most recent SF-50 noting position, grade, and duty location.
Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click for more information.
Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position.
Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.
Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include the applicable completed PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this announcement.
is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click .
If you have questions regarding this announcement and have hearing or speech difficulties click .
group id: DOAF
