Event Specialist

Position Overview

Creek Technologies is seeking an Event Specialist to support mission-focused programs by planning, coordinating, and executing high-impact events, conferences, and engagements.

In this role, you will manage event logistics and coordinate with internal teams, industry partners, government stakeholders, and vendors to deliver successful in-person and virtual events. The ideal candidate is highly organized, detail-oriented, and experienced in managing complex events involving multiple stakeholders and logistics.
Key Responsibilities

• Support the planning and execution of events, conferences, workshops, and stakeholder engagements involving industry, government, and academic partners.
• Coordinate all logistical aspects of events, including venue selection, equipment rentals, transportation, catering, accommodations, and audio-visual requirements.
• Develop detailed event schedules and timelines, outlining responsibilities, deadlines, and deliverables to ensure successful execution.
• Coordinate with vendors and suppliers to secure services and manage event logistics and delivery requirements.
• Collaborate with communications teams and leadership to promote events and increase participation through appropriate communication channels.
• Ensure events adhere to applicable protocols, standards, and organizational guidelines.
• Participate in planning meetings and coordination discussions to support event development and execution.
• Identify potential risks related to event planning and develop contingency plans and safety measures.
• Provide on-site event coordination and logistical support during events.
• Conduct post-event evaluations and collect performance metrics, identifying opportunities for improvement.
• Maintain and update event schedules and planning calendars for upcoming events and initiatives.
• Support the integration of events with broader organizational initiatives and strategic communications efforts.

Required Qualifications

• 5+ years of experience planning and executing large-scale events (300+ attendees), including conferences, conventions, symposiums, or training events.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills when working with internal teams, vendors, and stakeholders.
• Experience coordinating event logistics, vendor management, and on-site operations.
• Proficiency with Microsoft Office and event management tools.
• Proficiency with digital collaboration tools such as Google Workspace.
• Ability to work flexible hours, including evenings and weekends, to support event execution.
• Strong problem-solving abilities with attention to detail and a proactive approach to planning.
• Ability to operate effectively in fast-paced environments and meet tight deadlines.
• Ability to work independently in a distributed team environment.

Education

• Bachelor's degree in Event Management, Hospitality Management, Communications, Business Administration, or a related field preferred.
• Equivalent professional experience in event planning and management may be considered in lieu of a degree.