Events Coordinator

FWI is building a team to provide comprehensive event planning, logistics, coordination, and on-site support services to the National Science Foundation's Office of Legislative and Public Affairs (OLPA). As an Events Coordinator, you will support end-to-end logistics for meetings, conferences, exhibits, and high-profile engagements - managing speaker and RSVP processes, coordinating vendor and shipping partner relationships, supporting exhibit kit deployment, and providing on-site operational support to ensure seamless execution of in-person, hybrid, and virtual events that effectively communicate NSF's mission.

FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

**Position is contingent upon contract award**

Work Schedule and Location:

Hybrid: This full-time hybrid position will work Monday through Friday, 8:30am to 5pm, at NSF headquarters in Alexandria, VA. Some telework may be allowed.

Responsibilities

• Coordinate speaker and RSVP management, including recommending speakers/moderators, managing invitations and registration platforms, and collecting speaker materials
• Organize contact information and coordinate speaker preparation activities such as briefings and dry runs
• Manage relationships with vendors and shipping partners
• Independently resolve on-site issues with minimal involvement from NSF staff
• Coordinate security and venue services and provide customer-facing support to event attendees
• Support exhibit kit deployment, inventory management, and on-site setup/breakdown
• Support development of interactive applications for large-format touchscreens used in exhibits

Qualifications

Required:

• Experience coordinating event logistics for in-person, hybrid, and virtual events
• Experience with speaker management, including recommending speakers/moderators, managing invitations, collecting materials, and coordinating briefings and dry runs
• Experience managing registration platforms and RSVP processes
• Experience managing relationships with vendors and shipping partners
• Ability to independently resolve on-site issues with minimal supervision
• Experience coordinating security and venue services
• Experience with exhibit kit deployment, setup, and breakdown
• Experience with inventory and materials management
• Knowledge of Section 508 accessibility standards
• Knowledge of federal agency branding guidelines
• Ability to travel in accordance with Federal Travel Regulations
• Experience providing customer-facing support at events
• Must be able to travel predominantly within the Continental United States
• Ability to obtain a Public Trust clearance

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range

Negotiable