Executive Assistant

Overview

Employment in this role is conditional upon successful execution of the contract by the client.

The Work:

The Executive Assistant serves as the trusted right hand to senior executives, responsible for managing daily operations, communications, and administrative functions to ensure the seamless execution of organizational goals and priorities. This role requires exceptional organizational skills, professional discretion, and the ability to handle high-pressure situations in a fast-paced environment.

This position aligns with Cayuse's core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Responsibilities

Key Responsibilities:

• General supervision and guidance to support staff.
• Maintain the Senior Leadership's calendar to ensure priority needs are considered and met.
• Review, analyze, and screen incoming correspondence, routing issues of overriding and central importance to the Senior Leadership and all other correspondence to appropriate staff members.
• Obtain complete background information from responsible officers in the Department and elsewhere on matters formally submitted to the Senior Leadership for decision. Ensure materials are clear, concise, coherent, and complete. Request any necessary amplification and revisions of material prior to transmittal to the Senior Leadership or other staff.
• Maintain liaison -- as needed -- with senior officials both within and outside the Department. Make independent decisions on selected matters that can be resolved with own expertise. If necessary, task bureaus and offices in anticipation of the Senior Leadership's needs.
• Ensure formal decisions, recommendations and suggestions made by the Senior Leadership are passed to the proper offices for implementation or review. Follow-up to ensure prompt action. Monitor ongoing substantive matters as instructed by the Senior Leadership.
• Oversee the preparation of materials for use by the Senior Leadership at high levels and sensitive meetings and conferences, gatherings, and public appearances both within the United States and abroad. Assist with logistical planning for the Senior Leadership's participation in these meetings.
• Prepare confidential background material and reports for the Senior Leadership's use in preparing the Assistant Secretary and Under Secretary for meetings with other USG officials, leaders and high-level officials of foreign governments, White House staff, and Members of Congress.
• Escort officials to meetings with the Senior Leadership and ensure they arrive in a timely manner.
• Assist with the coordination of all travel arrangements necessary for the Senior Leadership's travel and that of her staff.
• Other Duties as assigned.

Qualifications

Qualifications - Here's What You Need:

• Secret Clerance is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Excellent interpersonal and oral communication skills.
• Excellent customer service skills.
• Strong organizational skills, attention to detail, including follow-up on pending tasks.
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.
• Timely, accurate, complete and up-to-date work products.
• Excellent written and oral communication skills.
• Excellent time management skills.
• Ability to operate significantly under own initiative and as part of a team, including drafting proposals and recommending effective approaches to tasks with minimal guidance.
• Ability to work with a wide variety of actors in the E Family and other Bureaus and offices, as well as with interagency and external partners.

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
• 5+ years of experience in executive-level administrative support, preferably in a government contracting, corporate, or professional services environment.

Our Commitment to you / overview of benefits:

• Medical, Dental and Vision Insurance; Wellness Program.
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter).
• Short-Term and Long-Term Disability options.
• Basic Life and AD&D Insurance (Company Provided).
• Voluntary Life and AD&D options.
• 401(k) Retirement Savings Plan with matching after one year.
• Paid Time Off.

Reports to: Program Manager

Working Conditions:

• Professional office environment, with the ability to work onsite in the main office.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.

Pay Range

USD $25.00 - USD $35.00 /Hr.