Construction Proposal Manager

Description

DNI seeks a Construction Proposal Manager (PM) to assist with the business development and proposal management activities needed for our growing company. The preferred location of the position is in Oklahoma City, OK

Under direct supervision of DNI's Proposal Team Manager, DNI's Construction Proposal Manager is responsible for effective proposal management of government solicitations from time of release through submission, including coordination of proposal team, schedule, volume reviews and recovery, production ensuring an on-time, compliant response. As a member of the Business Development team, the PM focuses on entrepreneurship while both strengthening relationships with current partners and customers and servicing the government. The PM will be responsible for monitoring RFQ/RFI websites and emails for business opportunities and distributing relevant information to appropriate internal and external points of contact.

Requirements

Essential Functions and Responsibilities:

• Supervising day-to-day proposal process when working on an active proposal.
• Analyzing RFPs and quickly notifying key team members of critical due dates and

Deliverables.

• Delivers accurate work on compressed timelines.
• Prepare compliance matrix, annotated outline, and detailed response plan.
• Validate the capabilities matrix and coordinate inputs across technical, operations, and business teams.
• Prepare and coordinate data calls, including tracking responses and follow ups.
• Lead kick off activities and recurring tag up meetings; ensure meetings drive real progress and clear next steps.
• Collaborate closely with the Project Management and Construction Shared Services Management Team to incorporate written content into Solicitation, RFQ, and RFP submission deliverables.
• Conduct interviews with project management team members to identify project challenges and solutions and develop written content to communicate the project story for use in proposal submission materials.
• Write and edit project approaches and logistics plans, incorporating winning strategies, and demonstrate how these approaches help Federal clients achieve their project goals.
• Translate technical construction language into clear, concise, and engaging content that is accessible to non-technical stakeholders.
• Edit and format content written by others, ensuring consistency in writing style and approach throughout various documents.
• Coordinate pricing development with construction estimating and operations.
• Finalize past performance references and coordinate project sheets and resumes, as required.
• Plan and manage Color Review drafts, reviews, and recovery.
• Ensure "white glove" final production, formatting, and delivery, including management of print and hard copy submissions when required.
• Manage all post submission activities, including clarifications, discussions, and lessons learned.
• Drive a proactive approach to sub proposal management, including teammate coordination and integration.
• Maintain SharePoint ensuring data call responses, color review materials, and final documents are current, complete, and easy to find.
• Research and monitor opportunity sources and inbox updates, including GovWin and SAM.gov updates, to track amendments and communications.
• Use government and contract systems as needed, such as PIEE.

Equipment/Systems: This position requires frequent use of Microsoft Office, Adobe Pro and GovWin. Basic copier knowledge is required for printing proposals (volumes, covers, spines, CD labels, tabs, etc.).

Competencies:

• Extremely detail oriented with a strong compliance mindset. Able to interpret RFP instructions, track requirements, and drive accurate, on time responses.
• Highly organized with strong attention to detail. Keeps teams aligned through clear documentation and follow-up.
• Reliable deadline management and prioritization skills.
• Proficient working knowledge of Microsoft Office products (Word, Excel, Teams, Outlook, SharePoint).
• Comfortable operating with limited turnaround time.
• Consistently communicates status, updates, and changes.
• Knowledge of architecture, engineering, and construction industry terminology.
• Strong interviewing and research skills to gather detailed project information.
• Excellent writing, editing, and proofreading skills with attention to detail.
• Have the ability to translate complex technical information into clearly understandable language.
• Strong version control discipline. Maintains clean file structure, naming conventions, and release control across drafts, attachments, and pricing volumes.
• High quality standards for final deliverables. Consistently produces polished submissions and leads production and delivery, including hard copy requirements when needed.
• Strong customer service orientation. Communicates clearly and professionally with internal teams, partners, and client facing stakeholders.
• Excellent written and verbal communication skills, including ability to lead meetings and communicate effectively via email, Teams, and teleconferences.
• Comfortable working independently and collaboratively. Can lead cross functional teams, influence without authority, and keep contributors aligned to schedule and compliance.
• Performs well in a fast paced environment and can multitask across multiple pursuits at once without losing accuracy or deadlines.
• Proven working knowledge of BD processes and procedures, with a track record of strict adherence and continuous improvement.
• Knowledge of Tribal and SBA rules and regulations and how they affect teaming, subcontracting, and proposal strategy.
• Ability to communicate effectively with diverse audiences.

Qualifications:

• Federal construction proposal experience with working knowledge of FAR and common USACE, Navy, and Air Force requirements.
• Proficiency with IDIQ, MATOC, SATOC, SABER, JOC, and/or Task Order Proposals
• Experience leading both large-scale pursuits and smaller proposals, managing multiple deadlines, compliance matrices, and version control.
• Experience with both civilian agency and DoD or military construction proposals, coordinating closely with operations and estimating.
• Experience supporting Design Build and Design Bid Build pursuits, including coordination with design partners.
• Extremely detail oriented and compliance focused, with strong version control discipline.
• Strong customer service orientation and excellent written and verbal communication skills across email, Teams, and teleconferences.
• Ability to work independently and in a team environment, thrive in a fast-paced setting, and manage multiple concurrent pursuits.
• Knowledge of Tribal and SBA rules and regulations relevant to federal construction pursuits, and strict adherence to BD processes and procedures.

Supervisory Responsibility - none

Work Environment & Physical Demands:

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time.

Position Type and Expected Hours of Work:

This is a full-time exempt position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.; working long hours, evenings, weekends or holidays as required is expected during active proposals

Travel - 10-15% for travel to conferences/training or travel to teammates for proposal production

Required Education and Experience - varies depending upon formal education and specific work experience.

Minimum of 2 years of experience as a Proposal Manager, Project coordinator/Analyst, or 1 year equivalent experience in a technical or business field as a Project/Program Manager, Capture Manager, or supporting Business Development and/or IDIQ/GWAC contracts and task orders.

Preferred Education and Experience:

• Must have proven experience managing complex proposals of all sizes with multiple contributors preferably within the US construction industry with an emphasis in federal proposals
• Ability to understand and convey complex technical concepts in a manner that is readable and professional
• Proficiency with IDIQ, MATOC, SATOC, SABER, JOC, and/or Task Order proposals
• Preferred APMP certification or Proposal Training/continuing education (Shipley, etc.)
• Degree in Construction Management, Journalism, English, Communications, or other related field
• Minimum two (2) years of active proposal management experience in pursuit of Federal Government opportunities
• Familiarity with Federal Acquisition Regulations (FAR) and Government Request for Proposals (RFP) cycle
• Experience working with Microsoft office products, Adobe, and other editing/proposal software.

Benefits

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.