FAST Labs Executive Administrative Assistant

Job Description
FAST Labs™ is a world-class research and microelectronics production organization. Our vision, 'we secure the future through fearless innovation, fuels our curiosity, and propels our teams to take on 'never been done before' challenges. We believe how we work is just as important as what we work on, and we are guided by three key principles: We are one team who embraces the power of learning and collaboration; We innovate for impact; and Our innovation is multidimensional.

Sitting at the heart of BAE Systems Electronic Systems (ES), FAST Labs defines the next generation of technology across ES's defense and commercial portfolios. We are seeking a highly skilled and experienced Executive Administrative Assistant to provide support to the Vice President of FAST Labs, the Deputy Vice President and members of the FAST Labs leadership team. The successful candidate will be responsible for managing the Vice President and Deputy Vice President's calendars, coordinating travel arrangements, preparing correspondence, and performing various administrative tasks. Due to the senior nature of this role, the successful candidate will also be responsible for leading and coordinating administrative standards and best practices across FAST Labs and for mentoring other administrative assistants.

Key Responsibilities Include:

• Proactively schedule and maintain FAST Labs Leadership Team (FLLT) recurring meetings and multiple leader calendars; drive the FAST Labs business rhythm
• Maintain confidentiality and handle sensitive information with discretion
• Conducts senior-level correspondence with Executive Administrative Assistants outside FAST Labs to coordinate calendars and activities with the ES Leadership team and Vice Presidents of other Business Areas
• Independently identifies new projects and builds new bodies of work to improve the business area
• Provides in-meeting support as needed to drive productive meeting outcomes
• Coordinate and prepare materials for meetings, presentations, and other events
• Attends FLLT meetings, takes meeting notes, documents and tracks status of action items identified
• Prepare and edit correspondence, reports, and other documents as required
• Administers FLLT Microsoft 365 SharePoint site and Teams channels
• Develop and maintain accurate and up-to-date records, files, and databases
• Provide support for special projects and initiatives
• Coordinate scheduling with internal stakeholders, including other departments and teams
• Communicate with executive, administrative and line management personnel to gather or convey relevant information
• Provide exceptional customer service and support to internal and external stakeholders
• Support of leadership team to include meeting and conference coordination, event planning, and reporting
• Collaborates closely with other administrative assistants; directs administrative assistants within the business area as needed to ensure business continuity and success
• Order office supplies, new/replacement IT equipment, and submit facilities/maintenance requests on behalf of the team
• Perform other administrative tasks as required

Because this role involves a combination of collaborative/in-person and independent work, it will take the form of an in-person full-time onsite work format. To be considered for this role, applicants must reside within a commutable distance of Merrimack, NH. Those seeking full-time remote opportunities will not be considered.

Required Education, Experience, & Skills

• Five (5) years as an Administrative Assistant or similar role
• Proven track record of providing exceptional support to senior-level executives
• Excellent communication, organizational, and time management skills
• Proficient in Microsoft 365 Office Suite; particularly SharePoint, Teams Channels, Excel, Word, and PowerPoint
• Experience with video conferencing applications (Microsoft Teams, Skype, Zoom, etc.)
• Experience with complex calendar management, and travel coordination tools
• Strong problem-solving and analytical skills, intuitive, highly organized, and detailed-oriented self-starter
• Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines

Preferred Education, Experience, & Skills

• Associate's degree in Secretarial Sciences, Business Administration, Communications or other related, or 10 years relevant work experience.
• Prior experience working as an Executive Assistant in an engineering or manufacturing environment
• Proficiency with Microsoft Teams and SharePoint

Pay Information
Full-Time Salary Range: $63454 - $101526

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.