LEAD ADMINISTRATIVE SUPPORT SPECIALIST

Duties
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• Provides expert guidance to the DFAS Director, Principal Deputy Director (DIR/PDD), and staff personnel regarding mission related functions, action items, and critical developments regarding administrative aspects of various situations.
• Communicates the organization's mission, vision, and values to the team and ensures they are integrated into team goals, objectives, work plans, products, and services.
• Distributes assignments among team members in accordance with workflow, skill level, and specialization. Balances workload and makes adjustments to ensure full team participation, desired results are achieved, and timely accomplishment of the work.
• Reviews all correspondence and other materials prepared for the information and signature of the DIR/PDD for appropriate content, coordination, and format.
• Coordinates administrative matters that cross organizational lines, and ensures open communication between organizations while addressing a number of issues for which the incumbent has specific administrative oversight.
• Duties will be developmental in nature while performing below the full performance level.

Requirements
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Conditions of employment

• Must be a U.S Citizen or National
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Registered for Selective Service (males born after 12-31-1959)
• Suitable for Federal employment
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• Time in Grade Requirement - see the Qualifications field below for more details.
• New employees to the Defense Finance and Accounting Service will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov.

Qualifications

GS-12: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-11) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

GS 12 Specialized experience is defined as:

• Performing a wide range of administrative duties, including providing logistical support such as managing schedules or coordinating travel for an office; or
• Reviewing official correspondence to ensure compliance with procedural and formatting requirements; or
• Tracking organizational tasks and deadlines to ensure actions are completed on time.

GS-13: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-12) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

GS 13 Specialized experience is defined as:

• Providing leadership or guidance on administrative or operational support functions; or
• Providing direct administrative support to senior leadership on administrative and operational matters; or
• Coordinating complex administrative activities across multiple offices.

Time-in-Grade: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement.

• To be considered for the GS-12, applicants must have served 52 weeks as a GS-11 or higher in the Federal service.
• To be considered for the GS-13, applicants must have served 52 weeks as a GS-12 or higher in the Federal service.

** The effective date of your SF-50 must reflect that you will meet the 52-week time in grade requirement within 30 days of the announcement closing. **

You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

Education is not substitutable for specialized experience at these grade levels.

Additional information

• Moving expenses will not be paid.
• Telework availability is limited and will only be provided on a rare case-by-case basis during situations where Agency Leadership has determined that telework serves a compelling DoD need.
• We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition.
• Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
• As a condition of employment, you may be required to serve a 1-year probationary period during which we'll evaluate whether your continued employment advances the public interest. The evaluation will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment advances agency or governmental goals; and whether your continued employment advances the efficiency of the Federal service. At the end of the probationary period, your employment will be terminated unless you receive certification that your continued employment advances the public interest.
• We may use this announcement to fill additional vacancies within 120 days of the closing date.
• This position is Exempt from the Fair Labor Standards Act.
• Travel requirement is Seldom (1-24%)
• This position is covered by a bargaining unit.
• Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.
• Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level.
• Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, here .
• The Security Designation will vary and is dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements.
• Criminal History Inquiries- For some positions, criminal history inquiries may not take place before you receive a conditional job offer. Please see Fair Chance to Compete for Jobs Act of 2019 (dfas.mil) for more information on The Fair Chance to Compete Act, exceptions, and DFAS contact information.