Secretary-II

Providing clarification of existing tasking being performed to confirm in alignment with
Contract: 1. PMS420 MPSF Daily Standup (Daily) - Participate in and capture meeting
minutes and post on Wiki; Not all three are required to be on the meeting at the same
time; one POC can support each day; All POCs need to read and be familiar with
meetings notes and able to fill in on short notice 2. Conference Room (Daily) - Schedule
conference rooms upon request and maintain on TEAMS Conf Rm Calendars; work
with all sides if multiple requests come in for the same or overlapping times; elevate to
site lead if unable to resolve on their own; print and post on Conf Rm door or update dry
erase board 3. Visitors Check in (Daily) - Check in all visitors; verify all fields on sign-in
sheet are populated; verify IDs and provide appropriate visitor badge. Ensure sign in
process is followed. Maintain badge inventory. 4. Access List (Daily) - Update/maintain
as current from email notification originating from Security 5. Standard Form 702
Update (Daily) - Update SF702 Form with current date (first thing in morning); report
any issues (unsigned form or unlocked vaults) from day before to Facility Lead 6.
Clearance list (Weekly) - Review access list of MPSF personnel for visit requests that
expire in the next 30 days; provide short list to government and contractor Site Leads. 7.
Secure Room Access (Weekly) - Review access list of MPSF personnel with access to
secure spaces that expire in the next 30 days; provide short list of access expiring
names to government and contractor Site Leads. NOTE: Process in Mayport best
reflects intentions 8. Timecards (Weekly) - Assist government personnel with accounting
for time and attendance, as required; Assist Branch Managers with tracking and
reporting requirements 9. Office Supply status (Monthly) - Review inventory list;
note/update quantities; recommend purchase considerations to government; ensure
storage area remains “neat and tidy” – reorganize and consolidate as needed 10.
Review Address Book on Wiki (Monthly) - Review MPSF address book for
unannounced changes or information gaps; work with local government and contractor
Site Leads for confirmation/accuracy 11. Photography Pass Tracking (Monthly) - Review
photography passes of MPSF personnel that expire in the next 30 days; notify individual
and assist with renewal process. 12. Command Bulletin Board (Monthly) - Review and
update command bulletin board to ensure most current policy guidance is posted and
available for all to review 13. MP Asset and Location Tracker (Monthly) - Update and
maintain MP Asset and Location Tracker. The .pptx file is a snapshot of what ‘is’ on the
1st of the month or where it will be next. Requires consolidation of multiple sources and
schedules. Post on Wiki/TEAMS/SPO. NOTE: Due 1st to 3rd each month (allows for
holidays and weekends). Currently performed by PH admin. 14. MPSF
SOP/Documents/Briefs Review (As Needed) - Meets formatting standard; grammar
corrected; table of contents updated with all figures and tables aligned 15. Build list of
office materials (As Needed) - Create a list of office material stocks in the supply
cabinet/closet; work with Facility or Site Lead to set high/low buying expectations.