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Travel & Event Coordinator

Dunhill Professional Search

Posted today
Public Trust
Unspecified
Unspecified
GA (On-Site/Office)

Job Details

osition is remote

Works on projects in support of varying government contracts, including general project oversight to support the Project/Program Manager. Assist in the writing, updating, and submitting contract deliverables and monthly reports. Monitors various aspects of the contract to include project tasks, configuration actions, and risks.

Assists Field Consultants , Region Leads , and Field Consultant Manager in effective management of nationwide field consultant program. Assists in scheduling and arranging travel and logistics by Field Consultant Region Leads and Field Consultants, including training and compliance for Joint Travel Regulation for CONUS and OCONUS travel. Maintains Field Consultant status and scheduling displays.

Helps ma nage travel budget , program financials, and invoicing process .

Minimum Required Qualifications:

Holds a bachelor's degree (or equivalent work experience) and up to four years of related experience.

Must be a US Citizen and fluent English speaker.

P rior military experience or relevant knowledge. Additional experience working in Military Service Programs and marketing, sales, recruiting, education, or other similar networking-intensive work a plus.

Experience with Excel, MS Teams , MS Office Suite.

Preference: Candidates with experience using Government systems.

Other Job Specific Skills

• Strong analytical, organizational, time-management, and multi-tasking skills

• Willingness to travel locally to support providing briefings to s ervice members and families with information and referrals and support for events to increase awareness of M ilitary OneSource.

Compensation Ranges

Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.

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Job Requirements:

  • Submitted electronically through travel expense systems
  • Review the Company's travel policy
  • Ensuring an excellent travel experience for customers
  • Coordinate all aspects of business related travel for staff including reserving transportation, creating travel authorizations, processing visa requests
  • Ensure that company personnel adhere to corporate travel and expense policies
  • Making travel reservations, completing and tracking expense reports/li
  • Maintain business travel and purchasing accounts with American Express
  • Ensure the global travel policy is adhered to and associates are reimbursed
  • Customize a vacation package to best fit the customers travel and financial needs
  • Run monthly accruals from both travel reporting systems for uploading into People
  • Provide discrete management of schedules, administration of meetings, appointments, briefings and official travel
  • Maintain dashboard reporting for purchasing and travel & entertainment card spend analytics
  • Provide guidance and assistance for enhancements to purchasing card and travel & entertainment systems
  • Making and monitoring all domestic and international travel arrangements for executives and any other designated travelers via private jet and commercial flights including itineraries for the executives and flight crew
  • Work in an administrative setting
  • Maintaining crew calendars and documents relating to crew hours and travel, and scheduling and attending flight crew meetings
  • Manage quality assurance by reviewing team's work and providing feedback in a positive and constructive manner Ability to travel, overnight up to 25%
  • Utilizing Agency systems and technology in the avoidance of errors and omissions
  • Maintain all travel reservations including emphasizing salable features
  • Use a variety of on-line tools, vendor resources, and program guidelines to provide the best travel options for customers


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Location
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Clearance Level
Public Trust