Database Sustainment Specialist (DSS) - Altus AFB

Overview

Nakupuna Services is seeking a Database Sustainment Specialist (DSS) to support the Defense Health Agency (DHA) Facilities Enterprise in the sustainment, accuracy, and optimization of the Defense Medical Logistics Standard Support (DMLSS/LogiCole FM) system at designated Military Treatment Facilities (MTFs). The DSS provides on-site functional and technical support for DMLSS-FM Facility Management modules, ensuring accurate facility, room, and equipment inventory data; supporting regulatory compliance programs; maintaining project and requirement modules; and assisting Facility Management teams with data-driven decision-making. This role directly supports DHA's mission to maintain a reliable and up-to-date inventory of facilities to ensure operational readiness and compliance.

This is an on-site position located at a government installation.

Responsibilities

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.

DMLSS-FM Inventory Management

• Create, maintain, and update Facility Inventory, Room Inventory, and Facility Systems Inventory (FSI)/Real Property Installed Equipment (RPIE) modules within DMLSS-FM
• Populate and validate all required data fields including Real Property Asset, Asset Allocation, Asset Configuration, Funding, and associated tabs
• Perform 100% Room Inventory validation in accordance with DHA taskers and coordinate data accuracy with MEPRS coders, Environmental Services, and DMLSS System Administrators
• Conduct validation surveys of FSI/RPIE in coordination with Operations & Maintenance personnel
• Inactivate outdated or obsolete records upon approval of Facility Manager

Requirements & Project Management Module Support

• Maintain and update records in the DMLSS-FM Requirement Management and Project Management modules
• Support annual updates of DHA-mandated requirement fields
• Associate facility requirements with requirement packages and projects
• Track project financial data, contract modifications, and maintain Project Management Journals
• Support DHA and MTF data calls

Regulatory Compliance & The Joint Commission (TJC) Support

• Administer the DMLSS-FM Regulatory Compliance/TJC module
• Enter recurring inspection requirements and associated documentation (fire drills, generator testing, safety training, etc.)
• Monitor corrective action timelines and notify management of expiring items
• Ensure Life Safety work requests are properly classified and generate Statement of Conditions (SOC) reports as required
• Attend Environment of Care (EOC) tours and document meeting minutes

Drawing & Space Management Support

• Upload and maintain DrawBase/CAD-compatible drawings within 10 business days of receipt
• Maintain records of facility layout changes and provide quarterly updates to facility management staff
• Support and attend Facility Space Utilization Boards (FUB) and document approved changes

Work Request & Preventive Maintenance Support (When Applicable)

• Utilize the DMLSS-FM Work Request module to track preventive and corrective maintenance activities when not covered by an O&M contract
• Ensure accurate cost and history tracking to support Facility Life Cycle Management (FLCM)
• Maintain preventive maintenance schedules and maintenance procedures when required

Training & Customer Support

• Attend initial DMLSS classroom training within 90 days of hire and complete required web-based and BUILDER training
• Provide desk-side and customer support to Facility Management and medical logistics personnel
• Participate in Facility Management Team meetings as required
• Travel to remote supported locations as necessary

Reporting & Deliverables

• Submit monthly progress and performance reports as required
• Provide trip reports within five business days following site visits
• Participate in quality control processes in accordance with the contract Quality Control Plan

Qualifications

Skills/Qualifications: The ideal candidate possesses expertise and experience in project management, especially within infrastructure and environmental services. Key qualifications include:

• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Exceptional attention to detail and organizational skills
• Ability to interpret data, identify discrepancies, and recommend corrective actions
• Customer service oriented with ability to work in a results-driven environment
• Ability to coordinate across multiple stakeholders (Facility Management, O&M, Environmental Services, DHA personnel)
• Ability to read and interpret technical drawings and facility documentation

Preferred Qualifications:

• DMLSS/LogiCole FM experience (training provided if needed)
• Two (2) years of database management experience preferred
• Working knowledge of medical facility management or healthcare facilities operations
• Experience supporting DoD or DHA programs

Education: Level I (Minimum Requirement):

• High School Diploma required

Preferred:

• Associate's or Bachelor's degree in Facilities Management, Business Administration, Information Systems, Construction Management, or related field
• Experience may be substituted for formal education

Location: This position is on-site at a designated Military Treatment Facility (MTF) within the Continental United States. Telework is not authorized for this position.

Clearance Requirements:

• Must be a U.S. Citizen
• Must be able to obtain and maintain a favorable National Agency Check with Inquiries (NACI) (Tier 1) investigation
• Must be eligible to obtain and maintain a Common Access Card (CAC)
• Must comply with all installation access and security requirements

Physical Requirements: In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.

• Sit for extended periods while working at a computer
• Perform repetitive hand and finger movements
• Walk short distances within medical facilities
• Occasionally lift up to 25 pounds
• Maintain focus on detailed data entry and system review tasks
• Work in a low-noise office environment within a healthcare facility