Posted today
Secret
Unspecified
None
Business - Support
eglin air force base, FL (On-Site/Office)
Overview
Senior Administrative Assistant
LOCATION: Eglin AFB, FL
JOB STATUS: Full-time
CLEARANCE: Secret
TRAVEL: None
Astrion has an exciting opportunity for a Senior Administrative Assistant for the TENANTS contract, supporting the Air Force Division. The successful candidate will assist the Technology Integration Division of the AF Research Laboratory Munitions Directorate (AFRL/RWI) at Eglin AFB, FL.
REQUIRED QUALIFICATIONS / SKILLS
PREFERRED QUALIFICATIONS / SKILLS
RESPONSIBILITIES
#CJ
#Floridajobs
"TENANTS"
Senior Administrative Assistant
LOCATION: Eglin AFB, FL
JOB STATUS: Full-time
CLEARANCE: Secret
TRAVEL: None
Astrion has an exciting opportunity for a Senior Administrative Assistant for the TENANTS contract, supporting the Air Force Division. The successful candidate will assist the Technology Integration Division of the AF Research Laboratory Munitions Directorate (AFRL/RWI) at Eglin AFB, FL.
REQUIRED QUALIFICATIONS / SKILLS
- Master's degree or equivalent experience
- 10 years relevant experience
- *Active Secret Clearance (US Citizenship required)*
- Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized
PREFERRED QUALIFICATIONS / SKILLS
- Prior AF and/or DoD experience
- Knowledge of Air Force instructions and operations
- Prior administrative experience, working with highly technical information
RESPONSIBILITIES
- Advise and assist with various administrative and clerical duties in support of the Technology Integration Division Chief, to include developing continuity plans for those administrative and clerical duties.
- Assist the Division Chief in the performance of administrative functions associated with supervision of military and civilian employees.
- Provide support to the Division Chief on the following tasks:
- Maintaining appointment calendars and conference room schedules.
- Scheduling meetings and conferences including those involving staff from outside organizations.
- Answering telephones, forwarding messages, and providing responses to routine queries.
- Supporting DTS functions on behalf of travelers IAW the Defense Travel Administrator's Manual.
- Assisting with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
- Providing inputs and recommendations regarding administrative and office management processes and procedures.
- Assisting with preparation and updates to program office file management documents.
- Preparing agendas, reports and briefings for staff meetings.
- Assisting with management of organizational workflows.
- Assist with the review and preparation of non-technical squadron correspondence.
- Advise and assist with preparing reports, papers, and briefings IAW Air Force Handbook (AFH) 33-337 and ACC communications policies and templates and prepare correspondence IAW Air Force Manual (AFMAN) 33-326.
- P erform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, evaluations/awards, in/out processing personnel, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items.
- Prepare and finalize a wide variety of recurring and nonrecurring correspondences, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources.
- Responsible for execution of the Drug Demand Reduction program, Dental Program and Leave Web, developing and implementing procedures to track program status and maintain program health.
- Advise and assist with the planning, administering, and monitoring manpower resource requirements. Support deployed/home station members in completing re-enlistments and extensions.
- May be required to monitor the facility entrance, fire alarm status, man the entry control door, and answer the office telephone; provide entry control desk duties including visitor log and visitor badge control, updating end-of-day security checklists and rosters in coordination with the security manager; conducting and supporting security inspections.
#CJ
#Floridajobs
"TENANTS"
group id: 10120333
