Group Administrator

Description

Are you a self-starter with a positive demeanor and a real passion to help others?

Are you well organized, strive to share knowledge, and find ways to do things better or more efficiently to achieve success?

Do you enjoy helping staff and supervisors effectively respond to critical national challenges?

If so, we're looking for someone like you to join our team at APL.

We are seeking a highly organized office administrator for the GNSS and SATRACK Systems Group within the Force Projection Sector of the John Hopkins University Applied Physics Laboratory. You'll be part of a collaborative and multidisciplinary team supporting the country's Strategic Weapons Systems and play an active role in team communications and knowledge management.

As a Group Office Administrator you will...

• Proactively seek opportunities to increase the group's efficiency and productivity by identifying and implementing new/improved administrative procedures
• Purchase and manage supplies, property, and equipment for group, as well as electronic components and instrumentation to support technical development activities
• Coordinate and confirm travel arrangements for staff members, including sending and confirming security clearances in support of meetings, processing travel expense reports and reimbursements in accordance with APL's Travel policies, and coordinating between staff and Travel Accounting
• Participate in hiring/onboarding/offboarding staff through materials management as well as coordinating arrival/departure activities
• Coordinate the preparation, review, editing, updating, publishing, distributing, and archiving of classified and unclassified technical memoranda, reports, letters and presentations for group staff. This will include organizing and maintaining electronic and hardcopy office files and logs, as well as performing proof-reading, and quality assurance checks on documents.
• Assist staff with the organization and scheduling of meetings for both internal and external attendees, including meeting logistics support
• Assist in prioritizing and deconflicting conference room reservations
• Become a resource on APL Practices and Procedures to keep the group and staff coordinated
• Assist in classified data transfers
• Handle incoming/outgoing mail and shipments
• Coordinate surplus and maintain up-to-date property records for the group
• Contribute to group morale by planning and supporting special events
• Coordinate cleaning, painting, outfitting, and access to all group offices, and work areas, including maintenance, port activation, and staff office moves

Qualifications

You meet our minimum qualifications for the job if you...

• Have a High School diploma or equivalent with a minimum of three years of relevant office administrative experience or a bachelor's degree with at least one year of administrative experience
• Have exceptionally strong verbal and written communication skills as well as strong interpersonal skills to work well with others
• Are familiar with, or can rapidly learn management of sensitive personnel information and classified documents
• Can work independently, have good time management skills, and prioritize appropriately
• Are able to edit and format technical documentation, including recognizing and correcting grammar, spelling, punctuation, and logical organization errors
• Have the ability and willingness to multi-task and solve complex administrative problems while paying attention to detail
• Are proficient in MS Office (Word, Excel, PowerPoint, Outlook), and Adobe Acrobat Pro and are eager to learn new software programs
• Have initiative, interest in skill development, and the flexibility to accept assignments of varied scope and skill
• Are able to obtain an Interim Secret security clearance or higher by your start date and can ultimately obtain a Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you have...

• An Associate's or higher degree
• Previous administrative experience within APL and are familiar with APL Practices and Procedures, including Travel, Purchasing, and Security
• Familiarity with APL staff, sponsors, and programs
• Experience with web- or cloud-based knowledge management systems such as Confluence or Box
• An active final Secret or higher security clearance

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$24.25 Hourly

Maximum Rate

$44.30 Hourly