ADMINISTRATIVE OFFICER

Duties
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• You will serve as Administration Division Head and Advisor to the Commanding Officer, participating in meetings/coreferences. with the Commanding Officer, Director and other Division Heads regarding administrative matters.
• You will develop, monitor and coordinate administrative projects, researching applicable instructions, collecting and compiling data, investigating all pertinent sources of information both within and outside the command.
• You will finalize actions in the form of written reports, orders, packages, plans point papers and correspondence.
• You will serve as the Unit point of contact for all questions or issues regarding Unit administrative programs and ensure administrative program effectiveness.
• You will evaluate current administrative requirements and make recommendations on policy changes, improvements and responsibilities.
• You will develop and manage Command Recall Bill, Personnel Chart, Muster Report and Manpower documents, Sponsor Program, New Check-In and Check-Out Procedures and Clearance Requests via Joint Personnel Adjudication System (JPAS).
• You will perform and supervise clerical and administrative functions for NMCLANT Unit Norfolk (Unit Norfolk) including awards, security clearances, evaluations, training, civilian time sheets and professional development.
• You will manage command onboarding/orientation program for newly reported personnel, develop, monitor and coordinate Command Equal Employment Opportunity (EEO) program.

Requirements
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Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• Supervisors in the executive branch have a heightened personal responsibility for advancing government ethics. You will be required to review the 14 General Principles of Ethical Conduct at 5 CFR 2635.101.
• You will be required to obtain and maintain a current valid United States driver's license.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

• Experience and possess working knowledge in administrative support functions such as directives, correspondence, forms, mail, evaluations, data storage and retrieval, reports, orders, travel, and government purchase card/travel card management experience for civilian and military personnel.
• Experience and possess working knowledge on implanting Command policy and procedures affecting all aspects of personnel and information system security.
• Experience performing all aspects of supervision, planning and assigning work, and setting priorities.
• Experience developing training plans, performance plans/assessments and Individual Development Plans.
• Experience developing and managing recall bills, personnel charts, and muster reports.
• Experience and able to provide briefs related to Command Security and ensure all current/prospective employees (civilian and military) are properly cleared for access to classified material.
• Experience and possess working knowledge of DPAS for ensuring all equipment is properly entered and inventoried within the given timeframe.
• Experience managing Command OPTAR to include purchasing, completing logs, and completing monthly reconciliation reports.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

Successful completion of a Ph.D. or equivalent doctoral degree
OR
Successful completion of 3 full years of progressively higher-level graduate education leading to such a degree
OR
Possession of an LL.M. that is related to this position being filled.

https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This announcement uses the Certain Personnel of the DoD direct hire authority to recruit and appoint qualified candidates to positions in the competitive service.

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf .

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.