ADMINISTRATIVE SUPPORT ASSISTANT

Duties

• Serves as the principal office assistant to the Office leadership on programs and initiatives. Reviews and processing incoming and outgoing correspondence, reports and other materials submitted for the SJA's or DSJA's signature.
• Maintains SJA's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Utilizes Defense Travel System (DTS) or other forms of communication to plan all facets of travel arrangements for Commander, Vice Commander, Command Chief and Director of Staff when necessary.
• Plans and organizes executive support services, functions, and activities. Performs and participates in studies to determine mission support requirements from the Office perspective.
• Focal point for and provides quality control review of civilian and military personnel management activities to include training, performance appraisals, awards and decorations and other related areas.
• Provides paralegal assistance to attorneys and clients including serving as a Notary Public in the State of Louisiana. Conducts resource advisor activities for the office actively planning/managing the annual office travel and supply budgets as well as serving as primary Government Purchase Card (GPC) custodian and Defense Travel System (DTS) Approving Official (AO).

Requirements

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• The incumbent must be able to obtain and maintain a Secret security clearance.
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This posn is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• Leave accrual may be authorized upon request
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Work may occasionally require travel away from the normal duty station on military or commercial aircraft.
• May be required to work other than normal duty hours.
• Employee is required to function as a Notary Public. Must be appointed a notary public in the State of Louisiana or must obtain notary public certification within 365 days of beginning employment.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes work that has provided knowledge of an extensive body of military personnel management programs, practices, policies and operations, to include performance, awards and decorations program management; collecting, interpreting and analyzing various types of information, formulating conclusions, and making recommendations based on facts and relevance; using various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs; and using knowledge of basic rules of grammar, spelling, and punctuation to compose a variety of correspondence.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in -grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-08 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

Knowledge of organization missions and staff operations management concepts, principles, methodologies, major issues, goals, objectives, and organizational structure.

Knowledge and skill in conducting interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures.

Knowledge and ability to gather, interpret, and analyze information to support organizational decision-making.

Knowledge of office functions with the ability to develop, prepare, coordinate, staff and implement administrative procedures, programs, correspondence, reports and directives that are grammatically correct in addition to correct spelling, punctuation, capitalization, and format.

Knowledge and ability to communicate effectively, both orally and in writing, to gain cooperation from others through tact, courtesy, and diplomacy. Skill and ability to plan, organize work, and meet deadlines.

Skill in typing with the knowledge of various office automation software programs, tools and techniques to support office operations/ production of various documents with the ability to access or locate information through the use of a personal computer and software programs. Ability to perform basic legal services and knowledge of legal terminology in the area of claims, civil law, military
justice, and legal assistance.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click .

If you have questions regarding this announcement and have hearing or speech difficulties click .