Job Requirements
lake county, IL
Confidential Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
This is a hybrid position, Tues-Thurs, 9-3pm (might be more based on business needs) Part-time 18 hrs. per week.
Admin Level IV, Clinical Development Solutions
Collaborative team environment, creating a positive experience for those working here
Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, acting as a liaison for remote access issues.
Key Responsibilities Include:
• Provides general administrative support. May provide back up support to higher-level management as needed.
• Effectively monitors manager and team calendars, proactively solves conflicts
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision
• Safeguard's confidential information
Leadership and Interpersonal Skills:
• Fully understand assigned tasks and any associated expectations.
• Ask for clarification as needed
• Understand the deadlines and deliverables
• Communicate any obstacles that prevent completion of any deadline
• Provide status updates prior to any deadline
• Be a good listener
• Demonstrate strong Problem-Solving Skills
• Be Accountable and Responsible for actions/mistakes
• Challenges the team to always do better
• Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others
Requirements
• Some college preferred.
• Some leadership or supervisory experience desired
• Experience working in pharmaceutical company or CRO strongly preferred.
• 7+ years previous admin experience supporting executives
• Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
• Make it happen" spirit & attitude as well as persistence.
• Learns fast, grasps the "essence" and can change course quickly where needed
Admin Level IV, Clinical Development Solutions
Collaborative team environment, creating a positive experience for those working here
Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, acting as a liaison for remote access issues.
Key Responsibilities Include:
• Provides general administrative support. May provide back up support to higher-level management as needed.
• Effectively monitors manager and team calendars, proactively solves conflicts
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision
• Safeguard's confidential information
Leadership and Interpersonal Skills:
• Fully understand assigned tasks and any associated expectations.
• Ask for clarification as needed
• Understand the deadlines and deliverables
• Communicate any obstacles that prevent completion of any deadline
• Provide status updates prior to any deadline
• Be a good listener
• Demonstrate strong Problem-Solving Skills
• Be Accountable and Responsible for actions/mistakes
• Challenges the team to always do better
• Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others
Requirements
• Some college preferred.
• Some leadership or supervisory experience desired
• Experience working in pharmaceutical company or CRO strongly preferred.
• 7+ years previous admin experience supporting executives
• Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
• Make it happen" spirit & attitude as well as persistence.
• Learns fast, grasps the "essence" and can change course quickly where needed
group id: TAYLOR