Posted today
Confidential
Unspecified
Unspecified
Business - Support
North Chicago, IL (On-Site/Office)
Onsite 100 %
Key Responsibilities include, but are not limited to, the following:
• Provides Advanced admin support to the team leaders. May provide back-up support to other team staff, as needed.
• Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interact with high-level executives and handle confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Responsible for all administrative functions for Global Security, such as:
o Answering phones.
o Calendar management, proactively solving conflicts.
o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
o Scheduling travel and processing expense reports.
o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.
o Ordering office supplies.
o Processing invoices.
o Meeting/event planning and catering.
o Creating or modifying business documents.
o Preparing presentations from source materials.
o Preparing binders and other large copy requests.
o Requesting publications/articles.
o Onboarding various contracted vendors
• Operates with general instruction and some supervision.
• Safeguard's confidential information.
Leadership and Interpersonal Skills:
• Fully understands assigned tasks and any associated expectations.
• Asks for clarification, as needed.
• Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
• Demonstrates strong problem-solving skills.
• Accountable and responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas.
• Builds rapport and trust with others; possesses good listening skills.
Requirements
Key Responsibilities include, but are not limited to, the following:
• Provides Advanced admin support to the team leaders. May provide back-up support to other team staff, as needed.
• Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interact with high-level executives and handle confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Responsible for all administrative functions for Global Security, such as:
o Answering phones.
o Calendar management, proactively solving conflicts.
o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
o Scheduling travel and processing expense reports.
o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.
o Ordering office supplies.
o Processing invoices.
o Meeting/event planning and catering.
o Creating or modifying business documents.
o Preparing presentations from source materials.
o Preparing binders and other large copy requests.
o Requesting publications/articles.
o Onboarding various contracted vendors
• Operates with general instruction and some supervision.
• Safeguard's confidential information.
Leadership and Interpersonal Skills:
• Fully understands assigned tasks and any associated expectations.
• Asks for clarification, as needed.
• Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
• Demonstrates strong problem-solving skills.
• Accountable and responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas.
• Builds rapport and trust with others; possesses good listening skills.
Requirements
- Some college preferred.
- Experience working in pharmaceutical company or CRO strongly preferred.
- 5+ years previous admin experience supporting executives
- Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
- "Make it happen" spirit & attitude as well as persistence.
- Learns fast, grasps the "essence" and can change courses quickly where needed
- 401(k)
- Medical, Dental and Vision Insurance
- Term Life Insurance
- Accidental Death and Dismemberment
- Long Term Disability
group id: TAYLOR
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