ADMINISTRATIVE SERVICES ASSISTANT(OA)

Duties

• You will provide comprehensive administrative support for all weapons-related operations, ensuring the seamless execution of mission-critical tasks in a dynamic, high-stakes environment.
• You will serve as the primary point of contact for the department, managing communications and directing inquiries from senior personnel, technical staff, and external agencies with the utmost professionalism and discretion.
• You will be responsible for the meticulous tracking and handling of all incoming and outgoing materials, including classified documents, technical manuals, and sensitive equipment, ensuring 100% accountability and security.
• You will prepare and manage a variety of official documents, including technical reports, official correspondence, and presentations, using specialized government and commercial software to support departmental objectives

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This is a bargaining unit position
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position requires the ability to type at least 40 words per minute.
• You will be required to obtain and maintain a current IT Level II designation
• This is a Mission Essential position. You will be required to ensure organization or facility continuity of operations and/or completion of tasks that are considered essential to the mission designated by a local or command decision

Qualifications

For GS -05 Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

The resume must demonstrate the following specialized experience:

• Demonstrated experience in performing a variety of administrative duties, such as managing correspondence, maintaining files, and handling records in a professional office environment.
• Proven ability to manage multiple competing priorities and deadlines, demonstrating strong organizational and time-management skills.
• Experience with timekeeping or payroll processing, including reviewing records for accuracy and resolving common issues.
• Proficiency in using office automation software, including word processing, email, and calendar systems, to prepare documents, schedule events, and communicate effectively.
• Experience with advanced administrative tools such as Microsoft Power BI and Artificial Intelligence.
• Experience coordinating logistics and event planning for activities such as training, meetings, or travel arrangements.
• Experience preparing purchase requests; and using a corporate or government credit card for procurement; NAVY ERP experience is a plus.
• Experience preparing reports or presentations where data are used to support business decisions.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of experience, education can be used. If using education, please provide unofficial/official transcript showing:

• Education 4 years above high school

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: .

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.