CEO Executive and Personal Affairs Assistant

Executive & Personal Affairs Assistant to the CEO

1-3 Years Experience | Colorado Springs, CO | Full-Time | Ability to Obtain Top Secret

Support high-velocity executive leadership where precision, discretion, and performance directly impact mission success.
A Day in the Life - What You'll Do

• Manage and optimize the CEO's complex personal and professional calendar across multiple time zones, ensuring seamless prioritization and zero missed objectives.
• Prepare executive briefing materials, talking points, background research, and high-level correspondence for meetings with national leaders, C-Suite executives, and government officials.
• Coordinate executive travel (local and national), logistics, contingency planning, and high-visibility events with flawless execution.
• Support CEO brand presence, marketing initiatives, social media engagement, event coordination, and corporate materials management.

Required Qualifications

• 1-3 years supporting C-level executives in high-demand environments.
• Experience operating in fast-paced, high-stakes organizations.
• Exceptional organizational and time management skills.
• Strong marketing and social media acumen.
• Demonstrated ability to handle high levels of stress with composure.
• Executive presence and polished professional demeanor.
• Advanced proficiency in Microsoft Office Suite.
• Advanced proficiency in Microsoft Teams.
• Experience using CRM platforms.
• Experience using scheduling and calendar management tools.
• Ability to obtain a Top Secret security clearance.
• Ability to travel 10-25% (local and national).
• Ability to maintain strict confidentiality and handle sensitive information securely.

Preferred Qualifications

• Experience coordinating meetings with national leaders, senior government officials, and industry partners.
• Experience preparing executive briefing materials and strategic communications.
• Experience managing multi-time-zone executive calendars.
• Experience coordinating executive offsites, national events, and industry conferences.
• Experience supporting LinkedIn or professional brand management.
• Experience coordinating event photography and media content.
• Experience managing website updates and marketing collateral.
• Experience tracking engagement metrics for executive communications.
• Experience coordinating venue logistics, catering, A/V, security, and run-of-show documentation.
• Experience managing ordering, inventory, packaging, and delivery of corporate marketing materials.
• Experience overseeing household, property, or vendor coordination in a confidential executive setting.
• Demonstrated ability to anticipate executive needs and proactively solve problems.

High-Performance Culture Expectations

• Thrives under intensity and high standards.
• Executes quickly, precisely, and reliably.
• Anticipates challenges before they surface.
• Responds to change with agility and composure.
• Demonstrates emotional maturity and executive presence at all times.
• Maintains flexibility beyond traditional hours to support executive priorities.
• Comfortable working alongside national leaders and senior government officials.

What Success Looks Like (First 90 Days)

• CEO calendar operates seamlessly with zero missed priorities.
• Meetings are prepared with comprehensive briefing materials and research.
• Confidential matters are handled with absolute discretion.
• Demonstrates the ability to operate independently with sound executive judgment.

Why Join Us

You will operate at the highest levels of leadership, directly supporting mission-critical initiatives and national-level engagements. This role offers unmatched exposure, responsibility, and the opportunity to be a key driver behind executive effectiveness and organizational impact.

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