Administrative Assistant

Administrative Assistant

Location: Hybrid but must be within 100 miles from Lexington, MA. Onsite work required 3 days week with the remaining time remote.

Clearance Level: Must be able to obtain an Interim/Active Secret Clearance- Must Be US Citizen to apply

At Aquila Technology, you will see our team's passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.

About the Role:

Aquila Technology is seeking a Administrative Assistant t o join our team in supporting one of the country's premier defense research organizations. The team is looking for a Administrative Assistant who is able to work with the companies HRIS Team.

Must Have

• 3 years - Administrative support experience
• 3 years - Data entry experience
• 3 years - Experience generating reports and analyzing data
• 3 years - Program/Project Management OR Analysis
• 3 years - Experience with process maps/workflows to improve efficiencies
• 3 years - Adobe software (Acrobat, InDesign)
• 3 years - MS Suite (Excel, ppt)
• Strong customer service skills and communication
• Strong Verbal and Written Communication
• Time Management

Nice to Have

• Degree Level: Bachelor's Degree
• SAP HCM experience (Human Capital Management)
• Software Tools
• ServiceNow
  

Responsibilities:

• Provide administrative and customer service support to the HR Information Services (HRIS) team and the company Workforce Service Center.
• Perform data entry and maintenance in SAP HR system components, supporting key processes such as onboarding, time management, payroll, personnel and benefits administration, organizational management, relocation, and off-boarding.
• Provide first tier application support for HRIS self-service web applications
• Assist with basic data reporting/charting and data quality management, including ad hoc and routine data audits in support of HRIS and WSC processes.
• Participate in business systems and process analysis, creation and execution of test scripts related to system enhancements, and maintenance of system and process documentation.
• Assist company personnel over the telephone, via e-mail, and remote/in-person with the aforementioned areas.
• On a daily basis may interaction with company Division, Department, Group, and Campus representatives as questions and issues as they arise.
• Perform complex employment transactions in SAP while applying associated business process and system integration logic.
• Review and understand company HR policies in order to answer questions associated with employment

Required skills:

• Must have excellent customer service and interpersonal skills and be able to perform tasks independently in an active and fast-paced office.
• Must possess initiative, ability to multitask and a high level of attention to detail.
• Must possess a strong sense of responsibility, professionalism, and work cooperatively in a team environment.
• Must possess strong and professional written communication skills.
• Candidates must use discretion, tact and good judgment managing sensitive personnel information.
• High School diploma is the minimum level of education.
• Three (3) years minimum relevant experience.
• Strong data entry experience
• Experience spotting data errors and troubleshooting data entry errors

Preferred Skills:

• Experience with SAP HR transactions.
• Familiarity with ServiceNow (HR Service Delivery)
• Currently enrolled in an HR Degree program.

Benefits and Perks:
Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.

Our Perks Include:

• PTO - 15 days (vacation/sick) 10 paid holidays - 6 standard (New Year's, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) - 4 floating holidays prorated based on your day of hire
• 1.5 paid days, or 12 hours, for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment
• Tuition & Training Reimbursement - 1K annually for pre-approved, job-related tuition, certification, or professional conferences
• 401K with Fidelity 100% immediate vesting; Plan eligibility begins 90 days following the date of hire. Aquila matches 50 cents on the dollar, up to 6%.
• Cell Phone & Internet Reimbursed up to $150 monthly to cover cell phone, data, and home internet expenses.
• Buy Your Own Device (BYOD) Allowance Reimbursed up to $1500 for the purchase of a qualified technology device. Eligible after 90 days of employment, and benefit renews every three years

Clearance Level: Interim clearance is sufficient for start
Work Location: Position will be 3 days onsite/wk with the remaining time remote.
Interview Process: procedures will consist of an initial zoom screen and then a second round Zoom panel interview.

We are an Equal Opportunity Employer.