Executive Assistant / Personal Assistant (Part-Time)

BOOST LLC is a dynamic management consulting firm that offers an array of government-compliant back-office solutions to support our teaming partners within the GovCon space. We are working with our client to find their next highly skilled Executive Assistant / Personal Assistant (Part-Time).

Position Summary

The Executive Assistant / Personal Assistant (EA/PA) provides trusted, high-level support to the Founder & CEO across both professional and personal domains. This hybrid role ensures the CEO’s time, priorities, and focus are protected through proactive coordination, strong organization, and excellent communication. Approximately 50% of the role supports business and executive needs; the remaining 50% supports personal and family logistics. The ideal candidate is calm, proactive, discreet, highly organized, and able to operate independently in a fast-moving environment with shifting priorities. Occasional support may be provided to other executives or team members when bandwidth allows.

Essential Duties & Responsibilities

Executive & Business Support (Approx. 50%)

• Serve as the CEO’s primary gatekeeper, managing access and protecting confidential information.
• Manage complex scheduling, meeting coordination, and calendar prioritization.
• Plan business travel, itineraries, and related logistics.
• Track deadlines, follow-up actions, and high priority deliverables.
• Draft correspondence and assist with email triage as requested.
• Support internal culture and engagement initiatives in collaboration with HR and the CEO.
• Prepare, code, and submit accurate expense reports.
• Answer and route incoming calls in a professional manner.
• Provide occasional administrative support to other executives or the broader team when bandwidth allows.

Onsite, Office & Visitor Support (Approx. 2 Days/Week)

• Serve as the onsite point of presence for CEO related meetings and scheduled visitors.
• Greet and manage visitors while upholding office access and security protocols.
• Maintain awareness of who is onsite and ensure a secure professional environment.
• Receive, sort, and route physical mail; scan or distribute items as needed.
• Conduct light administrative errands (e.g., deposits, materials pickup).
• Print and prepare materials for meetings and events.
• Ensure the office is tidy, organized, and ready for scheduled use.

Personal & Family Support (Approx. 50%)

• Coordinate personal errands, including returns, exchanges, and vendor appointments.
• Support family travel planning and itineraries.
• Manage scheduling and logistics for children’s activities, sports, appointments, and registrations.
• Assist with preparation of materials for school projects.
• Maintain family calendars, reminders, important paperwork, and recurring deadlines.
• Handle short notice requests in a dynamic household environment.
• Complete local errands throughout the South Bay area (reliable transportation required).

Minimum Qualifications

• 5+ years of experience as an Executive Assistant and/or Personal Assistant.
• Demonstrated ability to manage complex calendars and shifting priorities.
• Strong proficiency with Microsoft Office and virtual meeting tools.
• Familiarity with Adobe Suite and Canva.
• Experience preparing and submitting expense reports.
• Excellent communication, organization, and time management skills.
• Reliable transportation for errands and onsite days in Torrance/South Bay.
• High level of professionalism, maturity, and discretion.
• Comfort managing a secure office environment and visitor protocols.

Preferred

• Experience in professional services, government adjacent, or security conscious organizations.

Physical Environment

• Ability to remain in a stationary position for extended periods while working at a computer.
• Ability to lift up to 20 lbs. (packages, documents, office items).
• Ability to move throughout office or event spaces as needed.
• Ability to conduct local travel for errands and onsite support.

Traveling & Commuting Requirements

• Regular local travel within the Torrance/South Bay region.
• Approximately two onsite days per week at the Torrance headquarters.

Disclaimer

This description outlines general responsibilities and expectations for the role and does not enumerate all possible duties. Responsibilities may shift based on CEO needs, household logistics, and organizational priorities.

Location: Hybrid – Torrance, CA (South Bay)

Schedule: Part Time with flexible hours (approx. 2 onsite workdays per week)

Starting wage range between $37–$45 per hour

BOOST LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.