Executive Administrative Assistant

Candidates must verify, before applying, that you meet the minimum requirements of the position.

Target salary range: $45k-$53k. The estimate displayed represents the typical salary range for this position based on experience and other factors.

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a dynamic, fast-paced environment. The ideal candidate is proactive, detail-oriented, and trusted to handle sensitive information with professionalism and confidentiality.

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, coordinating across multiple stakeholders, and resolving conflicts to ensure optimal use of time.
• Draft, edit, and proofread professional correspondence, reports, presentations, and other documents
• Organize JANUS hosted events and meetings, manage service contracts, venue support, and internal coordination for IT, document preparation and printing.
• Coordinate meetings, prepare agendas, take meeting minutes, and track follow-up action items
• Handle confidential information with the highest level of discretion and professionalism
• Prioritize and manage multiple tasks simultaneously while meeting deadlines in a fast-paced environment
• Support executive projects by tracking timelines, deliverables, and next steps
• Organize joint travel, coordinate travel arrangements, file travel expense reports, and other administrative needs as required.
• Maintain organized digital filing systems
• Anticipate executive needs and proactively address potential issues before they arise
• Manage the Evans, GA office to include coordinating maintenance, office furniture, supplies, food and drinks, perform inventories (excluding individual IT equipment), and service contracts.
• Complete various HR tasks, as needed.
• Other administrative tasks as deemed necessary.

Qualifications & Skills

• Proven experience as an Executive Administrative Assistant, Executive Assistant, or similar role supporting senior leadership
• Advanced organizational and time-management skills, with the ability to prioritize tasks and manage shifting deadlines
• Excellent written and verbal communication skills, including experience drafting communications on behalf of executives
• Strong attention to detail and accuracy
• High level of discretion and professionalism when handling confidential and sensitive information
• Proficiency in Microsoft Office, and other productivity tools
• Ability to work independently while also collaborating effectively with internal teams
• Strong problem-solving skills and sound judgment

Preferred Qualifications

• Experience supporting C-suite or senior executives
• Project coordination or operations support experience
• Familiarity with calendar management tools, or project management software

Work Environment & Expectations

• This position is full-time in the Evans, GA office.
• Requires flexibility, adaptability, and professionalism
• May require occasional after-hours availability to support executive needs, meetings, and events.

JANUS strives to provide opportunities for career growth through training and development. We also offer an attractive comprehensive benefit package to include health and welfare plans and financial products. As part of a total rewards program, employees can benefit from our referral bonus program, and other various employee awards. JANUS Research Group takes pride in our benefit package and rewards program which has earned us the certification of a Great Place to Work™

JANUS Research Group provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request to express interest in a position by e-mailing: Judy Pagac, Chief Human Resources Officer at judy.pagac@janusresearch.us or calling (706) 364-9100. Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within JANUS Research Group will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with JANUS Research Group.

JANUS Research Group participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify

JANUS Research Group is an equal opportunity/ affirmative action employer. It is company policy to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, or disability.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment qualified individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.