Program Operations Manager

Description

Do you thrive in a dynamic, high-energy, customer-focused environment? Do you like contributing to project and program management?

We're looking for someone like you to join our team at APL!

Serve as Program Operations Manager to Support Program/Project managers and collaborate with their associated technical leads and financial managers for all business and operations matters relating to the planning, execution, product delivery and logistics for Standard Missile, Advanced Weapon Concepts & Prototype, Surface Electronic Warfare, NATO Seasparrow, EO/IR and Directed Energy, Naval Modular Missile, and Weapons Enterprise programs of the Weapons and Countermeasures Programs (AT4) under the Theater Defense Mission Area Office, Air and Missile Defense Mission Area.

As a Program Operations Manager you will...

• Program and Project Operations - Work in conjunction with the Program Managers (PM) and Project Managers (PjMs) to set priorities, and resolve issues for the overall task management needs - from project initiation to project closure. Develops standard operating procedures (SOP) to ensure project deadlines are met and sponsor requirements are satisfied
• Program and Project Administration - Thorough understanding of or the ability to quickly learn about the project or product being developed. Prepare and organize information for internal and external program and project reviews, including content review of technical materials prepared by technical staff. Plan, organize, and facilitate meetings and conferences/seminars for both internal and external participants and sponsors. Interface with sponsors and their representatives to collect presentation information, ensure clearances are prepared, manage scheduling, reservations and all other logistics. Attend meetings and deduce requirements and note action items.
• Logistics and Collaboration - Work with other APL organizations (security, quality, communications, contracts, etc.) to organize various levels of support and ensure successful execution. Extrapolate contractual deliverables from the contract or task, to be part of the task plan and monitor progress of the program against those deliverables. Ability to prioritize tasks and to delegate them when appropriate
• Proposal Development - Facilitate and manage the proposal development timeline in conjunction with the Financial Manager. Gather technical inputs and applicable technical review and recommend content to include in final submission. Responsible for the overall quality of the final submission.
• Program Finances - Collaborate with the Financial Manager (FM) in monitoring the financial status of the program if required. Analyze and detect potential deviations in project plans based on the latest information available.
• Technical Support, Analysis, and Reporting - Develop an understanding of the technical work being performed by the program and be able to adequately convey the methodology, impact, and importance to others. Collaborate with PM on 30-day kickoff Review and impactful updates to the task plan. Assist in the development of the Statement of Work (SOW) and ensure adherence to the SOW through collaboration with the PM and technical teams.

Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time.

Qualifications

You meet our minimum qualifications for the job if you...

• Bachelors degree, Finance/Accounting, or related field and 10+ years supporting Program and/or Project managers and their associated financial managers to include a solid work history in independently running and prioritizing numerous concurrent contracts and requests with outstanding follow-through.
  
• Extensive experience creating documents in support of Statements of Work (SOW) including developing, interpreting and communicating task plans, manpower / financial requirements, and schedules for statement of work deliverables
  
• Experience with the management of the Department of Defense (DoD) appropriations funding categories i.e., RDT&E, O&M, WPN, etc.
  
• Strong organizational and time management skills with a proven background and ability to multi-task and adapt to changing requirements and priorities.
  
• Proficiency in MS Office to include MS Excel, Word and PowerPoint.
  
• Excellent verbal and written communication skills with the ability to effectively work with all levels of staff and government personnel.
  
• Ability to obtain an interim Secret clearance by your start date and are able to obtain a Secret level security clearance. If selected, you will be subject to a government security investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.
  

You'll go above and beyond our minimum requirements if you...

• Masters in Business Administration, Finance/Accounting, or related field with at least 12+ years relevant business and operational experience.
  
• Prior experience in project management or government project office interaction.
  
• Working knowledge of MS Project and MS Access.
  
• Knowledge and experience with APL business systems and processes.
  
• Prior experience with APL classified programs and familiarity with Navy sponsors, tasking and management.
  
• Active Secret clearance.
  
  Special Working Conditions: Occasional extended hours or travel as needed
  
  

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$72,400 Annually

Maximum Rate

$222,500 Annually