EXECUTIVE SERVICES SPECIALIST

Duties

• Serves as the ESS to the MXG CC/CD/DOM/SEL, provides administrative assistance and continuity to Executive Officers, Directors, and staff action officers who interact with the CC/CD/DOM/SEL, and the assigned front office.

• Organizes and plans mission critical and key leader engagements for the CC/CD/DOM/SEL, as well as supporting staff.

• Ensures completion of required administrative duties.

• Maintains CC/CD/DOM/SEL calendars, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office.

• Oversees updates on personnel rosters, organization charts, recall rosters, and various unit subordinate squadrons as well as responsible for the being the designated ATTAPS Timekeeper.

Requirements

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• Advance in hire may be authorized if there is demonstrable proof provided on your resume
• Leave accrual may be authorized upon request
• Must be able to obtain and maintain a secret security clearance.
• The employee will act as the official timekeeper for all 57 MXG civilians.
• The work may require overtime hours during the work week and occasionally on weekends.
• The work requires the employee to drive a motor vehicle. An appropriate, valid driver's license is required for the position.
• The employee provides for continuity of operation during frequent turnover of military and civilian personnel in the office.
• This position may be subject to other duties as determined by the CC/CD/DOM/SEL.
• This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Drug Demand Reduction Program. Employee must pass initial and periodic short notice drug testing.
• Illegal drug use by employees in sensitive positions presents a clear threat to the mission of the Air Force, national security, and public safety.

Qualifications

Learn More About This Agency:
The mission of the United States Air Force is: To fly, fight, and win...Airpower anytime, anywhere. To achieve that mission, the Air Force has a vision of Global Vigilance, Global Reach and Global Power . That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

Click to view the AF Civilian Employment Eligibility Guide:

• 30 Percent or More Disabled Veterans
• AF DCIPS Interchange
• AF Internal Employee
• DoD Transfer (Excluding Air Force)
• EO 12721 Certain Former Overseas Employees
• EO 13473 Appointment of Certain Military Spouses
• Former Federal Employees (Reinstatement)
• Interagency Career Transition Assistance Plan
• Land Management Employee
• Military Spouse Preference
• National Service (Peace Corps and VISTA)
• Non-AF DCIPS Interchange
• Non-Appropriated Fund
• Non-DoD Transfer
• Other (Interchange Agreements)
• People with Disabilities, Schedule A
• PPP DoD Military Reserve (MR) and National Guard (NG) Technicians
• PPP DoD Retained Grade Preference Eligible
• PPP Mil Res (MR) and Nat Guard (NG) Pref Eligible Technician Receiving Disability Retirement
• Special Inspector General for Afghanistan Reconstruction
• Veterans Employment Opportunities Act
• Veterans Recruitment Authority

Qualifications:
In order to qualify, you must meet the experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Group Coverage Qualification Standards for Administrative and Management Positions for the GS-0301, Miscellaneous Administration and Program Series.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade (GS-09) or equivalent in other pay systems. Examples of specialized experience includes: Applying analytical, evaluative, and investigative methods and techniques to issues concerning the efficiency and effectiveness of group administrative procedures and operations; utilizing office automation software processing procedures and function keys to produce a wide range of documents that often require complex formats such as graphics or tables within text; analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical problems by using both qualitative and quantitative techniques; and editing/reformatting electronic drafts as well as updating/revising existing databases or spreadsheets.

OR

EDUCATION: Must have a Ph.D. or equivalent doctoral degree OR three (3) full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related. (NOTE: YOU MUST SUBMIT COPIES OF YOUR TRANSCRIPTS)

OR

COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements are at least 100%. (NOTE: YOU MUST SUBMIT COPIES OF YOUR TRANSCRIPTS)

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• Knowledge of organizational issues, programs, missions, functions, administrative operations, and task management. Knowledge and skill in applying analytical, evaluative, and investigative methods and techniques concerning efficiency and effectiveness of group administrative and support program operations. This position requires knowledge of principles of staff work, objectives management, organizational techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs. Applies knowledge as gatekeeper, task manager, and oversite in obtaining required materials for the commander, deputy group commander, director of maintenance, and group chief.

• Knowledge of sources, responsibilities, protocol practices, policies and procedures and means for providing assistance and advice to resolve problems, office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain five calendars, and to perform other substantive or administrative work of the organization.

• Knowledge of theory and principles of management and organizational, including administrative practices and procedures common to the organization.

• Skill in applying analytical and evaluative techniques to the identification, consideration and resolution of issues or problems of a procedural or factual nature.

• Ability to plan and organize work.

• Ability to communicate effectively, both orally and in writing.

• Ability to develop, coordinate, staff and implement administrative procedures, programs, and directives.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Expertise in the 57 MXG, and supervisory experience, high degree of judgement, resourcefulness, originality, and the ability to foresee the impact of changing technology as well as changes to operational systems and the operational environment is also highly desirable.

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click .

If you have questions regarding this announcement and have hearing or speech difficulties click .