Posted today
Top Secret/SCI
Mid Level Career (5+ yrs experience)
Unspecified
CI Polygraph
Business - HR
Chantilly, VA (On-Site/Office)
Position: Senior Executive Assistant
Location: Chantilly, VA
Clearance: TS/SCI w/ CI Polygraph
Required Qualifications:
• Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph.
• Bachelor’s Degree
• Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC.
• Advanced proficiency and knowledge of Microsoft Office Products and standard applications
• Exceptional organizational and time management capabilities
• Exceptional, polished communication (verbal, written, and interpersonal) skills
• Proven experience using discretion and professionalism when handling sensitive information
Preferred Qualifications:
• Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template (CORRtemp) Tool, and TIER.
• Superior ability to adapt to a rapidly changing work environment while maintaining flexibility
• Strategic thinking and decision-making capabilities
• Unparalleled ability to multitask and prioritize effectively; and
• A knack for anticipating needs and proactively solve problems. Bachelor’s degree
Position Summary:
A2F is seeking an Executive Assistant. In this role you will serve as a strategic partner and gatekeeper and primary point of contact for leadership while managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives. You will manage competing priorities while facilitating travel logistics, preparing executive-level presentations, and providing routine administrative support to Government staff.
Responsibilities:
• Manage all aspects of senior executive daily agenda
• Coordinate meetings, travel arrangements, and event planning
• Manage confidential information and communications
• Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives
• Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests
• Complete personnel actions to include updating org charts and maintaining office phone tree
• Manage onboarding support to include managing suite access and office security groups
• Oversee office-level award tracking and communication for deadlines and submission status
• Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel, following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;’
• Facilitate travel arrangements and process travel accountings for Senior Leaders
• receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner
• summarize correspondence, highlight key issues, and follow up to ensure timely response
• Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines
• support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations
• disseminate schedules to appropriate staff and stakeholders
• Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions
• Maintain and update the BPO Records Management Plan
• Research and prepare background information on topics and meeting attendees
• Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel
• Track and monitor ongoing projects and initiatives, as directed
Location: Chantilly, VA
Clearance: TS/SCI w/ CI Polygraph
Required Qualifications:
• Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph.
• Bachelor’s Degree
• Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC.
• Advanced proficiency and knowledge of Microsoft Office Products and standard applications
• Exceptional organizational and time management capabilities
• Exceptional, polished communication (verbal, written, and interpersonal) skills
• Proven experience using discretion and professionalism when handling sensitive information
Preferred Qualifications:
• Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template (CORRtemp) Tool, and TIER.
• Superior ability to adapt to a rapidly changing work environment while maintaining flexibility
• Strategic thinking and decision-making capabilities
• Unparalleled ability to multitask and prioritize effectively; and
• A knack for anticipating needs and proactively solve problems. Bachelor’s degree
Position Summary:
A2F is seeking an Executive Assistant. In this role you will serve as a strategic partner and gatekeeper and primary point of contact for leadership while managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives. You will manage competing priorities while facilitating travel logistics, preparing executive-level presentations, and providing routine administrative support to Government staff.
Responsibilities:
• Manage all aspects of senior executive daily agenda
• Coordinate meetings, travel arrangements, and event planning
• Manage confidential information and communications
• Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives
• Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests
• Complete personnel actions to include updating org charts and maintaining office phone tree
• Manage onboarding support to include managing suite access and office security groups
• Oversee office-level award tracking and communication for deadlines and submission status
• Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel, following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;’
• Facilitate travel arrangements and process travel accountings for Senior Leaders
• receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner
• summarize correspondence, highlight key issues, and follow up to ensure timely response
• Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines
• support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations
• disseminate schedules to appropriate staff and stakeholders
• Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions
• Maintain and update the BPO Records Management Plan
• Research and prepare background information on topics and meeting attendees
• Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel
• Track and monitor ongoing projects and initiatives, as directed
group id: 91117203