Program Manager - Executive Operations (Health IT / Federal)

Program Manager - Executive Operations (Health IT / Federal)

Location: Onsite - Rosslyn, VA (5 days per week)
Employment Type: Full-Time
Clearance: Ability to obtain Public Trust / CAC required
Reports To: Senior Government Leadership
Overview

Agensys Corporation is seeking an experienced Program Manager - Executive Operations to support senior leadership within a large federal health IT environment. This role operates at the intersection of executive operations, program management, and organizational transformation, supporting leadership during ongoing modernization and integration efforts.

The ideal candidate has direct experience supporting senior government or enterprise leaders, thrives in fast-paced and politically sensitive environments, and brings the judgment, discipline, and executive presence required to translate leadership priorities into structured, executable action.

This is a high-visibility, onsite role requiring daily interaction with senior stakeholders and consistent in-person engagement.
Key Responsibilities
Executive & Front Office Operations

• Support senior leadership by coordinating priority initiatives, taskers, and executive workflows across technical, operational, and governance teams
• Draft, consolidate, and manage responses to leadership taskers, ensuring accuracy, clarity, and timely delivery
• Partner with front-office staff to manage priority engagements, deconflict schedules, and maintain operational rhythm
• Prepare executive-level briefings, pre-reads, meeting packets, and leadership materials aligned to established narratives and expectations

Governance, Meetings & Follow-Through

• Plan and support governance forums and leadership meetings, ensuring professional readiness of meeting environments (in-person and virtual)
• Capture structured meeting notes that clearly document decisions, action items, risks, and ownership
• Maintain centralized tracking of commitments, deadlines, dependencies, and follow-ups to ensure accountability and execution
• Establish and sustain disciplined reporting cadences, dashboards, and workflow standards

Organizational Integration & Transformation

• Coordinate across matrixed technical, programmatic, and operational teams during ongoing transformation and modernization efforts
• Translate complex technical or procedural updates into clear, actionable communications for diverse audiences
• Support workforce-related initiatives, including return-to-office execution, workforce tracking, and alignment with federal policy
• Identify risks, bottlenecks, and misalignment early, escalating with sound judgment and recommended paths forward

Stakeholder & Partner Coordination

• Serve as a liaison across internal teams, government stakeholders, and external partners supporting transformation initiatives
• Balance advisory input, leadership priorities, and execution demands to maintain momentum and delivery
• Provide matrixed oversight to analysts and contributors, ensuring quality, discipline, and follow-through without direct supervisory authority

What Success Looks Like in This Role

Successful candidates typically have:

• Direct experience supporting senior leaders through sensitive or ambiguous situations involving competing priorities
• Hands-on ownership of leadership taskers, governance forums, and executive workflows, not just coordination in name
• Experience operating inside large-scale federal transformations, reorganizations, or integrations
• Comfort working alongside consulting or advisory partners while remaining execution-focused and grounded in leadership priorities
• Strong judgment, discretion, and the ability to operate independently in high-pressure environments

Required Qualifications

• 5-7+ years of experience supporting senior executives, PMOs, Chief of Staff functions, or front-office operations in government, defense, consulting, or health IT environments
• Demonstrated ability to manage complex workflows, competing priorities, and multiple simultaneous initiatives
• Exceptional written and verbal communication skills, including production of polished executive materials
• Strong stakeholder engagement and matrix leadership capability
• Ability to work onsite in Rosslyn, VA five days per week
• U.S. citizenship with the ability to obtain a Public Trust clearance or CAC

Preferred Qualifications

• Experience supporting federal health IT, defense, or enterprise-scale transformation programs
• Background working in environments with significant organizational change or modernization
• PMP, PgMP, SAFe, Prosci (ADKAR), or similar certifications
• Prior experience supporting Program Executive Offices (PEOs) or equivalent leadership structures

Why Join Agensys

• Support senior federal leadership on high-impact health IT initiatives
• Operate in a role with real visibility, influence, and accountability
• Join a cleared small business trusted on complex federal programs
• Work in a disciplined, professional environment where execution matters