Human Resources Assistant

Duties

Human Resources Assistant - NF-03
The primary purpose of this position is to provide HR advisory services and support to serviced management and employees.

Duties include but are not limited to:

• Receives and reviews personnel action requests and supporting documents for validity and completion.
• Conducts strategic recruitment discussions to advise on recruitment strategies. Advises on permanent and/or temporary placement actions.
• Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.
• Formulates position qualifications for job announcement postings. Creates and releases job opportunity announcements. Generates applicant lists for the issuing of hiring certificate(s). Verifies applicant eligibilities; and makes qualification determinations of applicants. Issues certificate of qualified applicants to selecting official for consideration. Audits returned certificate to validate selection(s) are compliant to statutory laws and policies.
• Extends job offers and initiates pre-employment process. Completes assigned and applicable onboarding tasks/responsibilities. Coordinates entrance on duty date once pre-employment requirements are favorably met.
• Prepares for and conducts in-processing briefing. Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile. Ensures personnel documents are placed into the official personnel file.
• Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation. Tracks employee benefits eligibility window. Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.
• Maintains and locates position descriptions. Reviews and verifies organizational structures provided by management. Enters position descriptions into an automated library; and uploads supporting documents into its casefile. Completes cursory reviews of previously classified position descriptions.
• Enters personnel data into the automated NAF personnel data system. Completes applicant and position builds. Codes personnel actions in accordance with applicable policies and procedures. Processes full range of personnel actions in accordance with applicable rules and procedures. Generates personnel information reports. Identifies and corrects discrepancies in personnel data.
• Answers inquiries concerning status of pending actions. Maintains official employee personnel records and files. Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required. May be responsible for entering and updating investigations in CSO IT, creating monthly reports, processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks. Establishes new record series as required and disposes of records according to records management directives. May research and download forms and publications and post updates to directives. Creates and edits user accounts in automated recruitment tool. Performs quality assurance audits utilizing BI and AFSFMS.
• Performs other related duties as assigned

If interested in this position please preview the online application:

Requirements

Conditions of employment

• This position requires the incumbent to complete a Secret (T3) background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/19/2026

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents in Germany.
Legal U.S. residents must possess a social security number or green card and must be: - A US citizen,
or- A citizen of NATO country, other than the host country (Germany).

In accordance with the NATO Status of Forces Agreement with Germany, citizens of the host country and non-NATO countries are not eligible for US NAF Employment.

These individuals may be eligible for employment under the Local National (LN) program; you may contact the LN Team at 06565-61-6080 or DSN 452-6080 for more information on eligibility requirements. Must be able to provide documentation proving residence status overseas.

• Business Based Action
• Family Member Preference
• Military Spouse Preference
• Outside Applicant Veteran
• Spouse/Widow/Parent of Veteran
• Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:

Human Resources Assistant - NF-03

• Experience interpreting and applying NAF HR rules, regulations, and procedures in accomplishment of clerical/administrative work
• Utilizing recruitment tools in hiring personnel (i.e., generating job postings, job fairs, or equivalent)
• Advising on routine recruitment strategies; troubleshooting and resolving personnel system and software issues.
• Experience in processing a variety of personnel actions. Experience in utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).
• Experience performing clerical work and providing customer service to internal and external customers.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. You may substitute education for experience at the NF-3 grade level you must have 2 years (60 semester hours) in a personnel program or any program with a total of 24 hours in personnel classes.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
• Probationary period may be required.
• Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.
• Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement.
• Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
• LQA is not authorized.
• Post Allowance is authorized for Regular Full Time employment category.
• This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.