Executive Assistant I

Are you a seasoned administrative leader looking to take your organizational impact to the next level? We invite you to join our team as an Executive Assistant I! In this role, you will partner with one or more of our executive leaders to support them in achieving their goals and strategic objectives. You will take charge of managing their schedules, preparing them for meetings, and ensuring that their day-to-day tasks are handled efficiently. As a trusted partner and vital member of their team, you will anticipate their needs and respond to surprises with poise and confidence. You will also be a tech-savvy wizard, utilizing cutting-edge tools to maximize efficiency. In addition, you will be a master at managing multiple tasks and projects, prioritizing your workload to ensure timely completion of all assignments. Plus, you'll serve as a change agent to facilitate positive changes within the organization to improve overall effectiveness and success. On top of it all, you'll get to model the highest standards of excellence for our close-knit team of professionals, encouraging consistent, proactive, and exceptional administrative support.

The ISR (Intelligence, Surveillance & Reconnaissance), Aviation, and Security (IAS) business area is a leader in ISR and aviation, it is a leading prime manned and unmanned aircraft systems integrator for innovative, high-performance ISR and aviation systems. Its end-to-end Command, Control, Computers, Communications and Intelligence, Surveillance & Reconnaissance (C4ISR) capabilities encompass design, integration, test, certification, ground/flight training and complete logistics support. IAS tailors solutions to customer cost, performance, and schedule requirements and designs to consistently exceed expectations - with an unrivaled record of on time and on (or under) budget deliveries.

Responsibilities:

• Maintain and manage complex calendars, meeting and travel schedules for C-Suite and/or Executive Vice Presidents and/or Senior Vice Presidents.
• Direct incoming calls, correspondence, and voice messages.
• Review and edit internal department communications, reports, and presentations on behalf of executives.
• Act as a liaison between executives and staff stakeholders.
• Coordinate and organize meetings, including setting up conference rooms and preparing necessary materials.
• Arrange domestic and international travel, including visa and passport requirements.
• Assist in the planning and execution of internal department events and teambuilding with efficiency.
• Coordinate efforts between various departments to align with executive priorities.
• Support onboarding and training for senior team members.
• Handle confidential and sensitive information with a high level of discretion.
• Serve as a gatekeeper, managing the flow of information to and from executives.
• Assist in the planning and execution of executive-level projects, including tracking project milestones, managing timelines, and ensuring timely deliverables.
• Identify improvements in executive office processes.
• Manage office operations related to executive teams, including vendor management and purchase requests.
• Support budget tracking and financial documentation for the executive office.

Qualifications You Must Have:

• High school diploma or equivalent.
• 1+ years of relevant experience in an Executive Assistant support role.
• 3+ years of relevant experience in an Administrative Assistant support role.
• Advanced in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote and SharePoint Online), Travel and Expense Platforms (such as Concur), and Project Management Applications (such as Smartsheet).
• Foundational knowledge with Ticketing Systems (e.g. Service Now), Enterprise Performance Measurement (EPM) Software (e.g. Workday Adaptive Planning), Enterprise Resource Planning (ERP) Systems (e.g. Cost Point), Customer Relationship Management (CRM) Software (e.g. Microsoft Dynamics).
• Proven interpersonal communication skills with personnel at all levels internal and external to the organization, including foreign and military officials.
• Ability to interpret the intent of available guidelines and use considerable judgment in applying them to individual situations.
• Ability to solve a variety of problems of moderate scope and complexity, and contribute to the completion of projects and goals.
• Strong advocate for the effective deployment and utilization of AI tools to optimize workflows, enhance productivity, and drive innovation within administrative processes.

Qualifications We Prefer:

• Associate's degree in Business Administration or a related field.
• Experience in the Aerospace and Defense industry.
• Certifications such as Microsoft Office Specialist (MOS), Certified Admin Professional (CAP) or Certified Associate in Project Management Professional (CAPM) or are optional but beneficial.
• Advanced knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events and travel.
• Ability to efficiently manage schedules, prioritize tasks, and organize activities to ensure the executive's time is used effectively.
• Strong verbal and written communication for interacting with high-level executives, customers, and team members, as well as preparing reports, and other correspondence.
• Proficiency in anticipating issues, developing solutions, and handling unexpected challenges with resourcefulness and efficiency.
• The ability to quickly learn new software and systems relevant to the executive's needs.
• Capability to handle sensitive information with the utmost confidentiality and discretion, ensuring that private company matters are safeguarded.
• Comfortable working under pressure and handling high-stakes situations with poise.

Essential Functions:

• Ability to lift up to 20 lbs regularly.
• Ability to sit or stand for extended periods.
• Proficiency with computers and office equipment.
• Manual dexterity for handling office supplies and equipment.
• Ability to work in an office environment.
• Ability to travel may be required.

This posting will be open for application for a minimum of 5 days and may be extended based on business needs.

Estimated Starting Salary Range: $33.38 - $45.90. Compensation varies depending on a wide array of factors, such as candidates' key skills, relevant work experience, and education/training/certifications. The disclosed range estimate may be adjusted for any applicable geographic differential associated with the location at which the position may be filled.

SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more .

IMPORTANT NOTICE:
This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-U.S. citizens may not be eligible to obtain a security clearance. The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants. Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations and illegal drug use.

Learn more about the background check process for Security Clearances.

SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We're known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation's most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team!

SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran or other characteristics protected by law.