Office Manager Lead/Principal Professional Support Staff

Job Description

BAE Systems is looking for an experienced and exceptional Senior Executive Assistant for an exciting opportunity supporting the Air Force's current (Minuteman III) and next-generation (Sentinel) Intercontinental Ballistic Missile (ICBMs). This Executive Assistant will directly support ICBM Senior Leaders at Hill Air Force Base Utah, and report to the BAE Systems Director of ICBM Support. This position will manage up to 8 subordinate office managers who also support the same customer base. This position will also work with a highly skilled team, providing critical support to managers and employees, assisting in daily office needs and managing general administrative activities, including travel coordination, schedule management, data collection, data management, measuring and monitoring performance, planning, updating government systems, and reporting program status internally to program management.

Duties may include the following:

• Manage subordinate office managers.
• Substantial and frequent multi-tasking.
• Develop and coordinate reports, information papers, and organizational briefings.
• Coordinate and monitor action items, tracking time-sensitive tasks and responses.
• Prepare and maintain agenda, schedule meetings, maintain calendars, and conference rooms schedules.
• Assist with development and implementation of program schedules and project plans.
• Use government travel systems to ensure travel is efficiently schedule.
• Plan and execute organizational activities for both internal and external agencies.
• Determine customer requirements and translate these requirements into organization plans.
• Analyze business and technical processes to develop and implement new policies.
• Develop process measurement metrics to identify indicators for future improvement.
  
  #ASFS

Required Education, Experience, & Skills

• 12 years of relevant work experience.
• Prior experience providing executive assistance to USAF leaders.
• Eligibilty to obtain up to Top Secret or Special Access Programs security clearances as required.
• Advanced proficiency with the Microsoft Office software suite, Adobe, and other common business applications.
• Highly positive attitude with a team player mentality, results oriented.
• Strong initiative, acute attention to detail, and ability to prioritize workloads and multitask effectively.
• Excellent customer service and interpersonal skills - trusted, reliable, and prompt.
• Excellent communicator -- able to speak and write clearly and concisely.
• Fast learner with demonstrated ability to adapt quickly to emerging requirements.

Preferred Education, Experience, & Skills

• Prior management experience.
• Active DoD Top Secret and/or SAP security clearance.
• Recent Business Operations experience for large organizations.
• Experience with agile software tools: JIRA, Confluence.
• Experience with government classified IT systems.
• Support to USAF ICBM customer base.

Pay Information
Full-Time Salary Range: $92180 - $156707

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Intelligence & Security
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.