Contracts Administrator

Yulista Solutions LLC

Regular

Primary Function

Reports functionally to the Yulista Comprehensive Aircraft Readiness, Lifecycle, Engineering, and Support (CHARLES) IDIQ Contract Manager while providing the Armstrong Flight Research Center (AFRC) Flight Operations Support (FOS) Task Order Program Manager daily task order support. Provides contract administration and compliance support for the AFRC Flight Operation Support (FOS) Task Order at AFRC. Responsible for interpreting, monitoring, and maintaining all contractual documentation, modifications, and correspondence between the company, NASA, and subcontractors. Ensures adherence to FAR/DFARS, corporate policies, and Yulista's internal contract management procedures while facilitating timely execution of contract actions to support program cost, schedule, and performance objectives.

Essential Duties

Contract Administration & Documentation

• Maintain the official contract file for the HQ and AFRC Task Orders, ensuring all executed documents, modifications, and correspondence are current and compliant.
• Prepare, review, and route contract modifications, task order actions, and supporting documentation for internal and Government approval.
• Assist the Yulista CHARLES IDIQ Contract Manager with data calls, contract deliverable submissions, and reporting per the CHARLES IDIQ Contract Lifecycle Checklist.
• Maintain version control and archiving of all executed documents in accordance with Yulista and NASA records-retention policies.

Compliance & Risk Management

• Exercise sound judgment within delegated contractual authority and elevate complex interpretation or negotiation matters to the Yulista CHARLES IDIQ Contract Manager for resolution.
• Ensure contract actions conform to FAR Part 43, DFARS, and NASA procedural requirements.
• Support internal reviews, audits, and surveillance activities by providing accurate and complete documentation.
• Coordinate with the Program Manager to ensure all contractual deliverables (DRDs) are submitted on time and accurately formatted.
• Identify potential contractual or compliance risks and elevate issues promptly to the CHARLES IDIQ Contract Manager and Program Manager.

Subcontract & Vendor Coordination

• Assist with the preparation and routing of subcontract agreements, NDAs, and teaming arrangements as delegated by the Yulista CHARLES IDIQ Contract Manager.
• Track subcontractor deliverables, period of performance, and funding status in coordination with the Program Analyst and Business & Financial Specialist.
• Verify that all vendor and subcontractor actions comply with the prime contract's flow-down clauses and insurance/certification requirements.

Program Support & Financial Alignment

• Work with the Program Analyst and Business Managers to ensure consistency between contractual obligations, budget execution, and billing.
• Support preparation of Basis of Estimate (BOE) inputs, Requests for Proposals (RFPs), and Change Proposals under direction of the Yulista CHARLES IDIQ Contract Manager.
• Monitor funding burn rates, CLIN balances, and contract ceilings; alert management to potential underruns or over-obligations.
• Review monthly invoices for contractual accuracy and verify funding alignment prior to submission.

Customer & Internal Communication

• Serve as the primary onsite point of contact for routine contractual correspondence with NASA's contracting and procurement offices.
• Draft and format correspondence, letters, and contractual notifications under direction of the Yulista CHARLES IDIQ Contract Manager.
• Coordinate contract reviews, modifications, and status updates between AFRC Program Management and the CHARLES Program Management Office

Continuous Improvement & Reporting

• Support implementation of Yulista's enterprise contract management process improvements and system upgrades.
• Assist in development of templates, checklists, and reference tools to standardize task-order administration across sites.
• Provide periodic reports summarizing contract status, funding, and deliverable metrics.

Supervisory Responsibilities

None. Provides functional coordination with Program Analysts, Business & Financial Specialists, and corporate Contracts personnel. May assist in guiding junior administrative staff in document control or compliance tracking activities.

Desired Knowledge, Skills & Abilities

• Strong understanding of FAR, DFARS, and NASA FAR Supplement (NFS) requirements.
• Working knowledge of U.S. Government public acquisition principles, procurement law, and contract formation concepts under the FAR and NASA FAR Supplement.
• Ability to interpret contract clauses, SOWs, and modifications accurately and convey guidance to program staff.
• Skilled in drafting, editing, and formatting contractual documents and correspondence.
• Proficiency in Deltek Costpoint, SharePoint, and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with strong analytical and organizational skills.
• Ability to manage multiple priorities and deadlines while maintaining accuracy.
• Effective written and verbal communication skills for interaction with Government and internal stakeholders.
• Professional demeanor with sound judgment and integrity in handling sensitive information.

Required Qualifications

• Education: Bachelor's degree in Business Administration, Contract Management, or related discipline; equivalent relevant experience accepted.
• Experience: Minimum 5 years of experience in Government contracting or contract administration; experience with NASA or DoD IDIQ/task-order environments preferred.
• Certifications: Completion of DAU CON 100/110 or equivalent professional courses preferred; NCMA CFCM/CCCM certification desirable.
• Systems Knowledge: Experience with Deltek Costpoint, SharePoint, and electronic contract management systems.
• Security: Must be a U.S. Citizen able to obtain and maintain a Secret clearance.
• Other: Must pass background and drug screening; must demonstrate high ethics and confidentiality in all contract matters.

Working Environment

A fast-paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.