Senior Executive Assistant

Job Description

A2F is seeking an Executive Assistant. In this role you will serve as a strategic partner and gatekeeper and primary point of contact for leadership while managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives. You will manage competing priorities while facilitating travel logistics , preparing executive-level presentations, and providing routine administrative support to Government staff.

Responsibilities:

Manage all aspects of senior executive daily agenda

Coordinate meetings, travel arrangements, and event planning

Manage confidential information and communications

Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives

Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests

Complete personnel actions to include updating org charts and maintaining office phone tree

Manage onboarding support to include managing suite access and office security groups

Oversee office-level award tracking and communication for deadlines and submission status

Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel , following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;'

Facilitate travel arrangements and process travel accountings for Senior Leaders

receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner

summarize correspondence, highlight key issues, and follow up to ensure timely response

Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines

support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations

disseminate schedules to appropriate staff and stakeholders

Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions

Maintain and update the BPO Records Management Plan

Research and prepare background information on topics and meeting attendees

Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel

Track and monitor ongoing projects and initiatives, as directed

Required Skills

Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph.

Bachelor's Degree

Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC.

Advanced proficiency and knowledge of Microsoft Office Products and standard applications

Exceptional organizational and time management capabilities

Exceptional, polished communication (verbal, written, and interpersonal) skills

Proven experience using discretion and professionalism when handling sensitive information

Desired Skills

Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template ( CORRtemp ) Tool, and TIER.

Superior ability to adapt to a rapidly changing work environment while maintaining flexibility

Strategic thinking and decision-making capabilities

Unparalleled ability to multitask and prioritize effectively; and

A knack for anticipating needs and proactively solve problems. Bachelor's degree