Leave Adminstrator

Company Description

Founded in 1989, SOSi is among the largest private, founder-owned technology and services integrators in the defense and government services industry. We deliver tailored solutions, tested leadership, and trusted results to enable national security missions worldwide.

Job Description

Overview

**This position is contingent upon contract award**

SOSi is seeking a Leave Administrator to join our team in Reston, VA. The Leave Administrator is responsible for administering all leave-of-absence programs, including FMLA, ADA, short-term and long-term disability, paid parental leave, military leave, work-related injury leave, and company-sponsored leave programs. This role ensures compliance with federal, state, and local regulations while delivering an exceptional employee experience. Working within a government contracting environment, the Leave Administrator partners closely with HR, Payroll, Employee Relations, and program management to ensure accurate documentation, adherence to contractual requirements, and timely case management.

Essential Job Duties

Leave Administration

• Administer employee leave programs including FMLA, ADA accommodations, STD/LTD, parental leave, military leave, and other company or contract-specific leave policies.
• Manage end-to-end leave workflows: intake, eligibility review, notices, approval, tracking, case documentation, and return-to-work coordination.
• Serve as the primary point of contact for employees and managers regarding leave processes, timelines, and requirements.
• Ensure compliance with FMLA, ADA, USERRA, DOL regulations, state leave laws, and internal policies.
• Maintain accurate, confidential documentation of all leave cases in HRIS and case management systems.

Compliance & Documentation

• Ensure all leave actions follow government contracting standards, including documentation requirements that may affect contract staffing coverage or labor categories.
• Partner with Employee Relations on ADA interactive process and workplace accommodations.
• Prepare required notices, letters, certifications, and follow-up documentation.
• Work with Legal and HR leadership on compliance updates and policy revisions.

Systems, Reporting & Payroll Coordination

• Input, track, and reconcile leave information in HRIS and timekeeping systems.
• Coordinate with Payroll to ensure correct pay, deductions, and benefit premium management during leaves.
• Produce routine and ad hoc reporting for HR, Benefits, and leadership.
• Monitor and audit leave data for accuracy and compliance.

Employee & Manager Support

• Provide guidance and training to managers on leave procedures and compliance expectations.
• Respond to employee inquiries with empathy, discretion, and professionalism.
• Communicate proactively regarding required documentation, leave timelines, and return-to-work steps.

Qualifications

Minimum Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field; OR equivalent experience.
• Minimum two years of experience administering leave programs (FMLA, ADA, disability leave, etc.).
• Strong understanding of federal and state leave laws, ADA accommodations, and USERRA.
• Proficiency with HRIS platforms and case management systems.
• Strong communication, documentation, and organizational skills.
• Ability to handle sensitive information with discretion and professionalism.

Preferred qualifications

• Experience in government contracting or similarly regulated industries is highly preferred.

Additional Information

Work Environment

• Working conditions are normal for an office environment.
• May require periods of non-traditional hours including nights or weekends when necessary.
• May require ability to lift/and or move objects or packages of up to 25 lbs.

Working at SOSi

All interested individuals will receive consideration and will not be discriminated against for any reason.